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HORNCASTLE HISTORY & HERITAGE SOCIETY

EVACUEES AND THEIR MEMORIAL

AT THE ADMIRAL RODNEY HOTEL ON WEDNESDAY 18TH SEPTEMBER 2019 AT 7.30PM 

 ENTRANCE £2 MEMBERS, £4 NON-MEMBERS

 


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Executive meeting 31st July 2019
Minutes of executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Wednesday 31st July 2019 at Colkirk House, Manor House Street, Horncastle

Present: Ian Marshman (IM) Chairman, Bob Wayne (BW), Michael Hieatt (MH), Mary Silverton (MS), Ian French (IF), Annie Clark (AC), Ashleigh Bird (AB), Nick Fox (NF) and Julie Bates (JB) Minutes Secretary.

Apologies: Sheila Jonkers (SJ)

Item 1. Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 19/06/19 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

Speakers: JB advised that she had received responses from some of the speakers that had been approached by members but was waiting to hear back from two of those she had contacted. In addition to these MS had suggested that Colin Gascoyne (CG) be put onto the programme for the January meeting to speak on the subject of Thomas Sully (understand MS will firm up details with CG). Chrissie Chapman had also suggested Greg Roberts as a potential speaker and it was agreed that JB would approach him as well as following up the other two still to respond advising there were now just July and November dates to fill, agreeing that we would go with the first two to respond.

Royal British Legion: MS advised she still needed to get back in touch with Julian Millington who had approached her suggesting we jointly arrange some kind of celebration for the 75th anniversary of VE day on 8th May 2020. IM had attended a meeting of 'Horncastle Together' and a street party option had been discussed by the Town Council, but the question would be where this could take place as it would be much easier if a road did not need to be closed to traffic. MS to contact Julian to discuss options.

Thomas Sully Plaque: MS advised that Colin Gascoyne had managed to unearth an amazing amount of information on Thomas Sully which left no doubt that he was a worthy candidate for a Blue Plaque, and one problem seemed to be narrowing down what information to put onto the plaque as there was so much. GC had identified the location of the theatre in Horncastle as being close to where the Co-op is now off Conging Street and all agreed that this would be the right location for the plaque. IM suggested the currently blank brick wall facing south when walking up Achurch Walk from the High Street. CG will do a presentation but we will need a pamphlet similar to that produced for Annie Dixon and Steve Grey (Hon. Member from the Archive group) had volunteered to work on this. MS will liaise with the Co-op to hopefully agree a possible site for the plaque.

QEGS Blue Plaque Unveiling: IM had not been able to attend this event at short notice so unfortunately we were not represented. We do however have a pamphlet on Connie's life from the day for our Archive, and it is understood that the unveiling went well, with several members in attendance.

Christmas Event: MS confirmed that we can use Watson's Yard for this event.

Item 3. Correspondence

New Planter: AB had volunteered to look after the new planter and the Town Council had written to ask where we want this to be sited. AB had suggested near The Pagoda on Mill Lane and this has now gone in and AB will be looking after it going forward. MH raised the subject of watering existing planters which seemed to be a bit random with some lasting longer than others – those on lamp posts on the High Street were smaller than others and seemed to be drying out much quicker.

Older People’s Fair: JB had received correspondence on behalf of Victoria Atkins MP who was hosting an event in Horncastle on 20th September to provide information and opportunities for older people across the constituency. The aim was to gather a range of different local organisations under one roof to help people to try out new activities, start a new hobby or skill, learn about volunteering opportunities etc. We were asked if we would like to take part in this event and all agreed this would be a worthwhile event to participate in and it was agreed that AB our Membership Secretary would lead on this project. JB would confirm our intention to take part with the Constituency Manager and pass on AB’s contact details for future reference.

Knutsford Heritage Centre: IM had received a request for information about Foundry Street, asking lots of questions about whether or not there had been a foundry there and also about Jane Dauber from Foundry Street who had left during the late Victorian period and settling in Knutsford where she married into a family that produced garden features. It was agreed to pass this to SJ to research and respond.

Item 4. Financial Report (MS)

MS was still waiting for IM and AB to complete and return the forms she had given them before she is able to submit the mandate forms needed to increase the number of available signatories to the Society's accounts. She had still not been able to meet with RA who still had all the paperwork and was still working on the gift aid. MS advised the last statement she had dated 27th June we had a balance of £8,537 and little had changed since this date.

Item 5. Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications. A copy of his report will be circulated once available.

Planning was fairly quiet at the moment with a few on-going items paused at present. There had been a request by the Wildlife Trust to change two windows at Banovallum House from sliding sash to fixed pane along with some internal alterations. They were looking to box in a fire place and ceiling rose on a ‘temporary’ basis. It was unknown how temporary this was but it was felt if covering up these architectural features for any great period of time in order to preserve them and make better use of the space then there should be pictures showing visitors what is behind the boxing so that these do not become lost to future generations.


MH had again written to
those responsible for Sustainable Urban Drainage (SUD) at Lincolnshire County Council to ask if the flood storage scheme had worked as it was designed to work or performed even better than expected and awaited a response.

Discussion took place on the possible future of the Youth Centre (former Cagthorpe School) as it was understood the County Council wished to close it and a number of suggestions had been made to its future. The building was identified as important in the 2008 Conservation Area Appraisal and was also identified as an important 'non-designated' heritage asset in the Neighbourhood Plan which does give it an element of protection, but it could be registered it as an Asset of Community Value with ELDC. The Society had been contacted by Dominic Hinkins to ask if we would wish to house a museum there or similar as part of a scheme to keep it open as a youth centre. IM would advise Dominic Hinkins that the Society would be happy to participate in a committee looking to save it for the town as a youth centre or similar, but not in setting up a museum or similar at this moment in time.

Item 6. Future of Watson’s Yard

Not much has happened since the last meeting unfortunately as IM had not been able to devote as much time to this as he had hoped to due to a family crisis. He had finished the draft bid but had not yet circulated this to the Group and would do so following the meeting. IM asked that all look at the draft bid and get comments back to him asap and It was agreed that we need to submit the Grant application as soon as possible. IM will need some support carrying out the tasks set out as well as some help chasing people up ensuring that things get done when they should be done etc. MS asked that IM make it a priority to respond to confidential correspondence from the Photographic Society. She added that she had seen Gary this morning who confirmed the Photographic Society would vacate in October after which we would be responsible for cleaning the building and paying bills though it was insured for a year.

Item 7. Update on Membership (AB)

AB advised that there were now 95 fully paid up members and she had written reminder letters to those outstanding, adding that if they all renew their membership this will give us 107 members. JB asked AB to go through her database list in order that she could make necessary amendments to ensure that everyone receives the minutes etc.

Item 8. Planning the 50 Year of Horncastle Presentation (MS)

BW had given MS a huge list of ideas and it was agreed they should get together and agree which subjects they were going to cover and to what depth. MS did suggest she would contact a member she thought might be interested in helping with this but anyone interested in getting involved would be welcome. Volunteers at the archives had been helping to ascertain the material we have available for this presentation.

Item 9. Roman Wall - Update (IM)


There was not much to update. Fundraising is ongoing but the crowd funding has now come to an end and IM has transferred £580 raised through this to the Community Centre plus £50 from the Society. Historic England seem to be dragging their feet a little handing over the large amount of money promised for the two main parts of the wall. David Watt wanted to submit an invoice for work he has done beyond the emergency work agreed and IM pointed out that if this invoice was paid then they wouldn’t then be able to get this money back from the grant. IM had missed a deadline for another potential grant but understands there were no other applicants so he may still be able to apply for this.

IM had not been able to make any progress with on the Lincolnshire Life article but still had the contact details and would try to do something. MS reminded him that she has some photographs which she hoped would be an acceptable format for the magazine.

Item 12. Horncastle Matters Articles

We did hope to have an article in every issue but owing to the many commitments we were not able to prepare anything for this issue which closed officially last Friday. Potential future topics include, our plans for Watsons Infant School, the archives and why they matter, the history of the Civic Society, and how to get involved etc. We could also explain what we do on planning which would be topical with the 50th Anniversary of the Conservation Area in 2020 and we could have a page of snapshots.

Item 13. Any Other Matters

QEGS Archive: IM, MS, SJ along with members Mary Reid and Pearl Wheatley went into QEGS for three mornings and worked with Year 9 and Lower 6th on their ideas for the Heritage Open Days. All found it very useful being able to sift through the school archive material. There were some very good items including some school magazine with hand drawn covers (by a young David Robinson). All were very impressed with the pupils and their ideas and the information they had put together on famous pupils such as suffragette Connie Lewcock, revolutionary Arthur Thisetlewood and comedian Robert Webb – there is a danger we will be put to shame on the Heritage Open Day! On this subject it was noted there will be a Heritage Open Day Sub-committee meeting on Wednesday 14th August at 12.00 which will be held at Watson's Yard – Ruth had also agreed to help on the open day. It was hoped that members might be able to help by lending any old fashioned school games, or objects to help decorate the building in the style of an old fashioned school.

Mareham le Fen Book: MS advised that she has gathered enough material on the memoirs of Alfred Bontoft to be able to produce an A5 book of 40 pages and discussed printing options. The Group agreed we should go with the Woodhall Printers at a cost of £200. IM felt we should also arrange for a launch of the book once printed to help promote it and perhaps encourage new members from the Mareham area.

Local Memories: We have some surveys of various subjects which we could perhaps promote at the Older People’s Fair.

Exhibition at Bateman’s Brewery: Mike Fowler had been in touch about a forthcoming exhibition in August 2020 commemorating 50 years since the closure of the East Lincolnshire Railway, and asking if we could help to promote this. It was agreed that we could put up an information board in the area of the TIC, and we could also send information round to our members when available.

Item 14. Date of next Meeting

The next meeting will be held on Thursday 12th September 2019 at 3.00pm at Colkirk House, Manor House Lane, Horncastle.

Julie Bates

Executive Committee Minutes Secretary


Executive meeting 19th June 2019
Minutes of Executive Committee

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Wednesday 19th June 2019 at Colkirk House, Manor House Street, Horncastle

Present: Ian Marshman (IM) Chairman, Bob Wayne (BW), Michael Hieatt (MH), Sheila Jonkers (SJ), Mary Silverton (MS) and Julie Bates (JB) Minutes Secretary.

Apologies: Nick Fox (NF), Ian French (IF), Annie Clark (AC) and Ashleigh Bird (AB).

Item 1. Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 16/05/19 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

JB advised that she had received a response from the member in relation to Item 6 of the previous minutes and was advised to pass this on to the Treasurer to decide if any further action was needed.

Item 3. Correspondence

Whilst NF was unable to attend the meeting he had advised that QEGS were starting to hold lunchtime lectures for pupils and staff and asked if this was something we should consider supporting. There was unanimous support for this and agreed JB would ask NF for further details.

IM had received a formal invitation from QEGS for the unveiling of the Blue Plaque on 1stJuly in honour of Constance (Connie) Mary Lewcock (née Ellis) a pioneer suffragette who had been born and educated in Horncastle. IM understood that the invitation was for himself but was also told that any ‘old girl’ on the Executive Committee would be welcome to attend.

IM had received a letter from a lady researching her family history asking if anything was known of a William Wall who was deported to Australia in 1834 for theft from The Vine Beer House. One of her queries was if Mary Whall of Millstone Lane was his mother as, despite the different spelling of the name, Mary Whall apparently tried to halt the deportation process. MH suggested she be directed to the archives in Lincoln though she would need to pay for any information from there. It was understood there was a Horncastle Family History Group and we would attempt to find out contact details for this to pass on to her – does anyone know any genealogists?

We had previously been invited and agreed to take out membership of the Lincolnshire Heritage Forum at a cost of £25 which would link us to other local attractions and organisations such as the Cottage Museum in Woodhall Spa as this would be a good organisation to join in terms of networking. IM confessed that he had overlooked completing the membership form but advised that if we were still in agreement to take out membership then one of the Executive Group would be eligible to take part in their summer social event taking place on 4th July which would incorporate a tour of Belton House among other venues. All agreed we should take out membership and SJ would like to attend the social event.

Item 4. Financial Report (MS)

MS advised it had not been possible to do an update as she hadn’t yet received all the paperwork from RA though she had received a list of members who had renewed by Direct Debit and would pass this list on to SJ so that she could update the membership list. There had been very little change to finances since the previous meeting and MS had only recently written three cheques but there wasn’t anyone else at the meeting able to sign these so in effect no movement of monies. MS had now got the mandate forms for signing in order to increase the number of available signatories to the Society's accounts and she will arrange to meet with RA and get the remaining finance paperwork.

Item 5. Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications. A copy of his report will be circulated once available.


It was understood that the pond on Langton Hill hadn’t filled up during the recent storms but it was better than having water running off the fields. MH had written to those responsible for Sustainable Urban Drainage (SUD) at Lincoln County Council prior to our October 2018 meeting asking for clarification on their calculations for the Langton Hill drainage ponds. This information had never been received and in view of the recent events MH will follow this up.

The Flood Elevation Scheme on the River Bain seems to have worked but it was unknown if this has made the situation worse on other waterways.

Item 6. Future of Watson’s Yard

IM and MS both attended the Photographic Society EGM and spoke about what we hope to do and got the impression that they accepted we would need some time to get money together. The Photographic Society intend to continue their meetings up until October but would not be meeting after this. There had been some negative comments made at our suggestion that they would need to have three valuations of the property and we would agree an average of these valuations but this is needed by Lottery Funding. We must be shown to be transparent and cannot simply accept one valuation and certainly could not pay anything above the market value. Lottery Funding would also need a Letter of Comfort from the Photographic Society confirming they are prepared to give us first refusal on the property as well as time to raise funds.

There had previously been a suggestion that the Society become a Company Limited by Guarantee as this would allows us to own property and protect our Trustees who were currently personally liable but since then there has been a further recommendation that we become a Charitable Incorporated Organisation (C.I.O) which gives the same protections of Trustees but is designed purposely for Charitable organisations such as ours.

IM circulated draft paperwork and costings he had prepared to date which he circulated for comments pointing out items we need to evidence such as the need for a heritage centre as well as being inclusive to all and not just members.

The need for a heritage centre has been defined within the Town Plan and MS will write to the Town Council to ask that a Precept for at least £5 – 10K be set on this basis. As all except our AGM are open to non-members to attend we feel we comply with the Lottery Funding requirements.

IM will circulate a draft letter and updated paperwork prior to submitting this to Lottery Funding. All were very happy with the general tone of the paperwork completed and are confident of our ability to raise money for this.

Item 7. Speakers for Next Year’s Programme

MS advised that the meetings usually take place on the third Wednesday of the month with meetings taking place in January, April, May being the AGM, July, September and November. It was agreed that MS would confirm the dates and JB would then circulate these dates to those members that had suggested speakers at the AGM asking them to contact their suggested speakers and confirm which date they were able to commit to. In addition to this IM felt MS might give a talk on Mareham le Fen and Chrissie Chapman had suggested Greg Roberts.  Another suggestion for a talk was Lydia Hendry from Archaeological Project Services who is involved with the excavation at Woodhall Spa Quarry.


Item 8. Upcoming Events

IM will get in touch to confirm the details for the July Archaeology of the Lincoln Eastern Bypass talk. Ruben is not charging for his time and IM asked if we would normally provide a gift. MS confirmed she would usually give something like a bottle of wine or chocolates so IM will ask around to find out what Ruben likes. June and Ann will be on the door and it was agreed that as we need to offer something which benefits lottery players that we could offer a discounted entry to non-members on production of a current lottery ticket though entry would still cost more than that of members.

Discussion took place on what we could do for our Christmas event this year. Whilst there were various suggestions of venues and menu, reflecting on comments received in the past it was obvious that the venue and meal were not the only concern but cost was an issue and people didn’t necessarily like to travel away from the Horncastle area. Added to this, many people are members of a number of organisations and these things can become quite repetitive.  IM had been looking back at the first set of notes which had mentioned a Cheese and Wine party and all agreed that something like this would be really different and would allay earlier concerns as, for a minimum cost, we could provide cheese and nibbles and ask members to bring their own drinks which would suite drinkers and non-drinkers alike and all have a nice sociable evening at Watson's Yard with a quiz based on the history of Horncastle which BW offered to organise.

Item 9. Proposal for a joint event with the Royal British Legion (MS)

MS advised that Julian Millington from the Royal British Legion had approached her and suggested that as next year will be the 75th anniversary of VE day we might consider getting together to plan a celebration. MS will confirm what date Julian had in mind for the event, noting that the actual anniversary 8th May 2020 will fall on a Friday though we understand that the May Bank Holiday was being moved so this would be a Bank Holiday weekend.

Item 10. Heritage Open Days 2019 – update (IM)

IM had a copy of the Heritage Open Day magazine which bore no resemblance to the previous booklet. This has been produced by Lincolnshire Life magazine this year and IM understood that it had purposely been produced more like a magazine rather than the traditional booklet in order to incorporate more advertising and have a longer shelf life – not just the Heritage Open Days. Whilst the cover doesn’t exactly shout Heritage Open Days there are quite a few events listed in Horncastle for the 9th and 10th July though sadly no photograph of Horncastle.

Item 11. Roman Wall - Update (SJ & IM)


SJ advised that a resident had reported a problem with the wall. On investigation there was a problem but not that which had been reported by the resident. SJ queried how to access the money for the emergency work.

Chris Bates had asked for an update on the Lincolnshire Life article. IM apologised for the delay as he had put this to one side whilst dealing with the Lottery Funding for Watson's Yard but he would get on with this. MS advised she had some nice photographs and fingers crossed these will be an acceptable format for the magazine.


Item 12. Plans for Thomas Sully Plaque - Update (MS)

MS advised there was no update at the moment. Chris Bates had asked if it was worth sending out press releases on the background stories to relevant magazines. MS felt that yes, this was certainly worthy of publicity but we were not quite at that stage just yet.

Item 13. Any Other Matters

Lincolnshire Rising: Nick Fox has published his book ‘Lincolnshire Rising’ and MS asked if there were any objections to us publicising the book which retails for £5 on our website. There were no objections and MS would progress this.

Visit to Stourton Hall: IM wished to thank Chrissie for all her hard work organising the visit to the Stourton Estate adding that it was a wonderful day out and recommended this as an ideal place for all to visit. There were approximately 14 attendees including some from the U3A History Group who toured the estate on a tractor trailer and saw lots of deer.

Item 12. Date of next Meeting

The next meeting will be held on Wednesday 19th June 2019 at 3.00pm at Colkirk House, Manor House Lane, Horncastle.

Julie Bates

Executive Committee Minutes Secretary


Horncastle History & Heritage Society AGM held at Watson’s Infant School, West Street, Horncastle on Wednesday 15th May 2019 at 7.30 pm

 

Present:        Executive Members:  Ian Marshman (IM) Chairman, Mary Silverton (MS),  Annie Clark (AC), Bob Wayne (BW), Michael Hieatt (MH), Sheila Jonkers (SJ) and Julie Bates (JB) Minutes Sec.  

Members:  Chris Bates, Karel Jonkers, Graham Silverton, Roger Hammond, June Benton, Jonothan Read, Mary Read, Patricia Paige, Nick Fox, Ashleigh Bird, Rich Avison, Carol Downer and Mary Elliott

Apologies:       Executive Members:  Chrissie Chapman (CC), Jean Forgham (JF), Ruth Addison (RA), Trevor Butterworth (TB).

Members:  Francis & Gail Dymoke, Richard Downie, Pearl Wheatley, Paul Scott, Ian and Judith French, Vaughan McKay, Fiona Martin, Marilyn Hieatt.

Item 1.             Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2.             Approval of Minutes from the AGM held 16th May 2018

IM asked for approval from those who had attended the meeting.  MS proposed the minutes were an accurate reflection of what took place and this was seconded by Roger Hammond and agreed unanimously. 

Item 3.             Matters Arising

There were no matters arising.

Item 4.             Chairman’s Report

IM read out his report outlining some of the Societies achievements over the last year such as reaching 100 members, Mary’s book selling out, the interesting topics and excellent speakers at meetings and the progress on fundraising to protect the Roman Wall.  He thanked all those who had been involved and helped the Society over the year for all their hard work and efforts which has seen the Society go from strength to strength.  He also paid tribute to Keith Sellars who had been a strong supporter of the Society for many years and a sad loss to all who knew him.  A copy of the Chairman’s Report will be circulated with these minutes.

Item 5.              Treasurer’s Report and Approval of Accounts 2018 - 2019

MS advised that the Treasurer (RA) was unable to attend the meeting and therefore gave a brief appraisal of the accounts which have again been audited in time for the AGM by the Independent Examiner.  Two items of note were the increase in membership income and also the purchase of a projector which has already justified its purchase and will hopefully continue to do so for years to come. 

The following questions were raised by Members:-

Do we now reclaim Gift Aid?
MS advised that the Treasurer had been working to achieve this and it had been hoped that the paperwork would be completed in advance of this AGM but unfortunately this had not been possible though she was advised that this is almost in place. She added that the delay had been caused by an unfortunate oversight as, when the Society changed to its current name, HMRC had not been advised of this change.  This has thus resulted in the need to track back to all the Trustees at that time to complete relevant paperwork and forms confirming the change to the Societies name before we could then proceed with the more straight forward paperwork relating to Gift Aid.  RA has assured MS that this is being dealt with and asked all members to complete a Gift Aid form if they had not already done so.

 

Should archives be listed as assets on the accounts?
Archives are listed on our insurance but it was generally felt these should not be shown as a value on our accounts – if anything these should be listed on an asset registry which is in effect the database we hold of items in the archive.  The archive material itself is irreplaceable – you cannot replace an original photograph once it is lost, but a photograph itself has very little if no monetary value.  We cannot use the archive as a means to securing a loan for example as you would be able to use a property (a true asset).  As one member felt otherwise then it was agreed we would refer this to the next Executive Meeting for discussion/clarification.

Sheila Jonkers proposed the accounts be accepted, this was seconded by Annie Clark and agreed by all except one of the meeting attendees.

Item 6.             Election of Chair, Vice-Chair, Treasurer and Secretary

IM welcomed any volunteers for any of these posts stressing that there was a real need to engage a Vice-Chair adding if nobody came forward to take on this role then he would look to fill this post via the Executive Committee. 

MS advised that RA was standing down as Treasurer and that she was prepared to take on this role.  Thanks were expressed to RA for all her hard work over the years.  There being no other volunteer for this role BW proposed that MS be accepted as Treasurer, this was seconded by JB.  There being no volunteer to take on the role of Vice-Chair this would be referred to Executive Committee to discuss further.  JB advised she was prepared to stand again as Secretary to which there were no objections.

Officers were therefore agreed by all members present as follows:-

  Chair:                                                              Ian Marshman
  Vice-Chair:                                                      Vacant
  Treasurer:                                                       Mary Silverton
  Secretary:                                                       Julie Bates
                                                                 

Item 7.             Election of Executive Committee

IM thanked everyone that has given their time to the Executive Committee and continue to give support going forward.  He especially thanked Jean Forgham and Chrissie Chapman for all their hard work and input over recent years adding that whilst they will continue to be supportive members they were no longer able to continue to commit to being Executive Committee members and were thus stepping down. He thanked Sheila & Karrel Jonkers who had assisted as interim membership secretary.

BW, MH, AC were prepared to continue as members of the Executive Committee and IM advised that Ashleigh Bird (AB), Nick Fox (NF) and Ian French (IF) had also put their names forward. He encouraged all members to consider joining the Executive Committee as new ideas were always welcomed.  

All members in attendance at the meeting were in favour and the Executive Committee was thus confirmed as:-

                                                                  Bob Wayne                                                    
                                                                  Michael Hieatt
                                                                  Annie Clark
                                                                  Nick Fox
                                                                  Ashleigh Bird
                                                                  Ian French

Item 8.             Proposals for the Future of Watson’s Infant School

IM explained that the Photographic Society would be holding an Extraordinary General Meeting on 11th June to vote on a motion to close and wind up the Society, owing to declining and ageing membership. MS had originally been approached several months ago by the Photographic Society to discuss whether we would like to take on the long lease from them on peppercorn rent, with them able to then rent the space back from us for occasional meetings and their annual exhibition, a reversal of the present relationship where we hire the room from them.

We had not been able to advise members of the situation before this meeting owing to the need of the Photographic Society to first speak to their membership before this became public knowledge. The Executive Committee had agreed to look into the feasibility of taking on the building, and co-opted Patrick Cordingley and Ian French who have the relevant legal expertise to advise us. IM had also written an expression of interest to the National Lottery Heritage Fund (formerly Heritage Lottery Fund) regarding the possibility of us applying for a small grant (c.£12,000) to pay for condition surveys, and a feasibility study of how we could better use the building, as well as legal costs and some equipment such as a laptop for the archives and installing WiFi. The lottery had been positive and asked us to prepare more detailed costs.

 

However, MS had recently been informed by the Photographic Society that their legal advisors believe they cannot grant a lease, and their members were minded to formally close the society and wind it up. She had been advised that they were looking to close at the end of their programme in October, and then look to sell the building, but that they may be able to give us time to put things in order if we did want to buy it. IM explained that if we do want to buy the building, we would still need to carry out the feasibility project first in order to demonstrate to potential funders that we had a credible plan in place for what to do with the building and what the benefits would be for Horncastle.

 

He reminded everyone that ultimately if we do nothing then the Society's Archive would then be homeless, as two years ago when we left the Sir Joseph Banks Centre there had been nowhere else to go until Watsons Yard was offered.  The building could be used not just to store the archive, but as an arts and heritage space for the whole community.  Not a museum or visitor attraction that was open 365 days a year, but a space available for local groups and open to the public on summer Saturdays and for special events like Heritage Open Days.

 

IM asked Members what they thought of the idea, and for any comments or concerns, and the following questions were raised by Members:-

Can we afford to buy the building?
Our enquiries suggest it is possible we may get National Lottery Funding but we would need to go back to them with detailed figures and establish what they would and would not fund.  IM added ongoing running costs need to be taken into consideration though discussions with the Photographic Society indicated that these were manageable, and we were already covering most of them by way of our contributions in 'rent'.  Insurance wouldn’t be much more than we already pay, added to this would be electricity and water and, whilst it isn’t a listed building, the building would still need to be maintained going forward.

Are there plans to get others to use the building in addition to the Photograph Society?
We would certainly look at others using the building and feel it could be a popular venue for small groups. IM stated that he felt the space here was unique in Horncastle, being homely and welcoming, being larger than meeting rooms at the Joseph Banks Centre for instance, but smaller than the rooms at the Community Centre or the vast space at Stanhope Hall. He felt it would lend itself to arts classes or music groups (non-amplified), yoga etc. Whatever we did with it, we intend to keep the main space flexible. He also added that, without the Archive, there was probably no need for the Society to have a club house, so we would want to make sure the building was shared with the community to make the best use of it and with income for room hire going towards running costs.

Would we be able to adapt and/or extend the building?
The building does come with land to the north which was once the playground and includes the toilets, however this is crossed by a right of way to the former teachers house. Extending the property would obviously be subject to planning permissions and also need to take into account that there is a right of way through the yard which would determine how much you would be able to extend the building. It is possible we could look to improving access to the space above the meeting room, which is currently only accessible via a small loft hatch, but that had formerly been bedrooms with the dormer windows only being removed in the 1970s or 80s.

Would we be able to improve access to the building – better lighting etc?
We would certainly hope to be able to improve the lighting and, with the permission of other residents, hopefully relay the flagstone pathway.  Any funder would want to ensure that we made our facilities as accessible as possible, so there would be money available to make the path accessible to those with mobility issues.

 

MS noted that we currently have between 8 and 10 people working on the archives each Wednesday and if we were to take on ownership of the building or lease then we would be able to store and display the archive better.  IM added that we could have display space for temporary and touring exhibitions, noting that one such touring exhibition on 'Wolds Women of Influence' had not come to Horncastle recently on the basis there was nowhere for it to go.  It was acknowledged that we don’t have car parking space which is a problem and whilst we currently negotiate car parking space at Friskney’s when we have meetings this isn’t always going to be available if the site was developed. He hoped that we could negotiate with QEGS to provide it for any special events.

 

IM asked the members present if they were in favour of the Executive Committee proceeding to look into the possibilities - All members in attendance at the meeting were in favour.

 

Item 9.             Comments and Questions from Members about the Society’s Activities

SJ asked if it was possible to hold more informal coffee evenings.  MS was happy to continue with these but requests ideas for themes to be covered and feedback on the format.  It was felt best that people bring their own ideas on given themes as this got everyone involved but it was agreed it would be helpful for somebody to take the role of facilitator to help get the conversation started.

Another suggestion was to have an object handling session of the Roman objects, perhaps as an informal coffee evening. IM said that this was something we could look into.

IM invited ideas for future speakers which resulted in the following suggestions:-

 

Carol Downey suggested John Marshall-East who was restoring a Hampden WWII Bomber.  She agreed she would contact and ask him to speak to the group.

Sheila Jonkers suggested Mike Arnold who could speak on the topic of Iron Age Settlements.

 

Ashleigh Bird suggested her archaeology lecturer Duncan Wright may be persuaded to give a talk.

Chris Bates understood that the Lincolnshire Vintage Vehicles group have speakers and felt they would be more than happy to speak at one of our meetings – he was asked to follow this up.

MS advised that once we have agreed the dates for meetings following on from those already in place we will advise those who have suggested speakers in order they may contact them and confirm their availability etc.  IM also asked if anyone knew any metal detectorist groups who may be willing to give a talk and bring along some of their finds – please get in touch if you know anyone!

Rich Avison confirmed that we will be awarded a £1,000 ELDC Councillors Grant towards the Roman Wall, and that the three councillors had wanted to give £500 each but that there was a £1,000 limit to any organisation. IM also clarified that the Society is doing the fundraising for the Roman Wall on behalf of the Community Centre (run by a registered charity, the Horncastle & District Community Association), so wanted to point out that none of this money will appear on our accounts as everything raised is paid directly to their bank account for the Roman wall project.

 

It was also discussed that if a development across the road at Friskney's went ahead that we might perhaps try to tie in car parking with that, adding we may even wish to lobby for a purpose built heritage centre as part of the development.  IM agreed the Society would like to be involved in any discussions about this site going forward.

There being no further relevant matters to discuss IM thanked those present for their active participation and declared the meeting closed at 8.30 pm


Julie Bates
Secretary

Attachment:    Chairman’s Report
                                               

 

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 16th May 2019 at 10 Lindon Road, Horncastle at 3 pm.

 

Present:           Ian Marshman (IM) Chairman, Bob Wayne (BW), Michael Hieatt (MH), Sheila Jonkers (SJ),  Mary Silverton (MS) and Julie Bates (JB) Minutes Secretary.

Apologies:       Nick Fox (NF), Ian French (IF), Trevor Butterworth (TB) and Annie Clark (AC).

Item 1.             Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 04/04/19 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place. There were no matters arising other than those items already on the agenda.

 

Item 3.             Correspondence

Grimsby Academy were looking to do a project with their GCSE students on the Lincolnshire Rising.  It was unclear if they wanted to visit Horncastle or if they just wanted information about sites where incidents took place. The scythes at St Mary's Church were noted, and BW pointed out that one confrontation had taken place at the Wong, where Dr John Rayne, the chancellor of the Bishop of Lincoln had been pulled from his horse and slayed.  He also mentioned there had been a suit of armour but this had been borrowed some years ago and not seen since.  It was understood there was a lot of information at Hussey Tower, Boston and the Rising itself started at Louth and was marked by a plaque – IM will investigate.  NF has just written a book about it and it was agreed to refer this to NF as being the best person to respond.

IM had received a message from a new member who had unfortunately not been advised of the AGM.  Apologies as there had obviously been an error updating membership information and confirm this has now been added so there should not be a problem going forward.

IM advised that the Admiral Rodney had been in touch as they were apparently expecting us at their venue for our AGM.  Whilst we are sure we did not book their room for the date of the AGM (it had been agreed quite a long time ago that the AGM would be held at Watson’s Yard), Admiral Rodney want us to check all our future bookings to ensure these are correctly listed in their diary.

IM had written a letter of thanks to the Chief Executive of East Lindsay District Council for the work carried out on the Stanhope Memorial. 

Item 4.             Financial Report (MS)

MS advised there was nothing to report as there had been no changes from the accounts circulated for the AGM the previous evening. 

IM advised he would need a cheque to be made out to the Horncastle & District Community Association for £50 we had promised them from his talk in January. This prompted conversation on updating the list of signatories, ideally Executive Committee members living in the town for ease of obtaining signatures.  MS and TB were already signatories and it was agreed to add IM and AB.

Item 5.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated once available. 


IM advised that he understood East Lindsey had still not recruited a Conservation Officer, but that they had hired in expertise on a consultancy basis from Heritage Lincolnshire in Heckington, who provide a similar service to Boston Borough Council for many years. Although we had been assured a replacement would be hired by ELDC, it was agreed to monitor the situation to ensure the post is not 'deleted'.

 

Item 6.             Members Feedback from the AGM

Should Archives be classed as Assets on our accounts? 
It was agreed that the Executive Committee would ask the member who raised this query to clarify in writing why they feel that archives should be listed as assets on the annual accounts in order that we can relay this properly to the auditor of the accounts to provide their thoughts on the issue.


Item 7.             Heritage Open Days 2019 – update (IM)

IM, MS and SJ and several volunteers had begun researching information on each of the town's schools, and themes such as 'school sports' and 'corporal punishment'.  IM and Mary Read met yesterday to discuss progress and research was moving on nicely, with several pieces of text written that would be used in displays alongside photos and materials from the Archives.

 

The Society will be visiting QEGS on the 9th and 10th July to help students work on their display for the Heritage Open Day – the school has quite a lot of archives and Pearl Wheatley has kindly volunteered to help. She was the one to set up their archive and would be interested to see the progress made on this.  Mary Read is also happy to help on one of the days.

MS reminded everyone that more help will be required on the day to help look after our event at Watson's Yard, and the Roman wall display at the library. QEGS may also be looking for helpers, although they are planning to be open for a couple of hours.


IM plans to get in touch with others doing events in the town to discuss how best to promote these after the Heritage Open Days brochure is launched at the Lincolnshire show on 19th June.

SJ advised that whilst there are two walks around the Roman Wall advertised for 25th May (11.00 and 13.00) there are currently only six people booked, all for the 11.00 walk [Now 17 people, but spaces available at 1pm].  It was hoped to raise awareness of these walks in the news the week before which could bring more interest closer to the date.  SJ needs a backmarker for this walk – BW offered to do this if nobody else could, adding that he too was leading a walk that evening but his was based on Joseph Banks though it would also incorporate the Roman Wall.

Item 8.             Roman Wall - Update (SJ & IM)

SJ advised that some emergency repairs had now taken place which will hopefully stop any further damage in the short term.  The completion of this work has in turn improved relations with local residents. 

It was also hoped that the Roman Wall would be taking part in the Tesco 'Bags of Help' programme where shoppers can vote for their favourite causes (£1k for 3rd place, £2k for second place, and £4k for 1st place), but we had not yet been notified when this would be.

 

Item 9.             Future of Watsons Yard

MS told how she had been contacted between the last Executive Committee meeting and our AGM by the Treasurer of the Photographic Society.  He had informed her that their legal advisors have told them that a lease is not possible and that their members had voted to close the Society and wind it up.  However this had not been binding because the process explained in their constitution had not been followed, requiring 28 day notice to members.  They had therefore called an EGM as of 13th May.  He had also said that they intend to complete this year's programme that ends in October and then look to sell, but some of their committee did support our plans and might be persuaded to give us time to put plans together to buy it first.

 

IM said that he and MS had found a copy of the Rules of the Photographic Society (dated 2005) on the wall at the Watsons Yard.  This explained that following a resolution at an EGM the Photographic Society's committee were instructed to realise its assets by instructing the Trustees who own its property to sell, and after paying all bills the committee "shall in their absolute discretion use the Society's assets or proceeds of sale thereof to further photography in Horncastle and district, to purchase photographic books for the local library or in any other manner as in their absolute discretion which they shall determine." It was noted that we had offered to accept their archives, and we already held the biggest collection of Horncastle photographers' work anywhere, and were happy to continue to let groups use the building for photography and art exhibitions going forward.

 

MS felt we needed another meeting of our sub-committee to discuss this with Patrick Cordingley (PC) and Ian French (IF). We should get a survey done and they should get three valuations.  PC is suggesting that the Society become a Company Limited by Guarantee which would cost approximately £800 to do but this would be beneficial going forward as it allowed us to own property and protected our Trustees who were currently personally liable -  BW commented that most organisations he knows of are becoming registered as such.  IM noted that the Society for Lincolnshire History & Archaeology had recently become a Charitably Incorporated Organisation (CIO) so that it could better manage its property assets.

MS would strongly urge that we also push for a purpose built Heritage Centre to be incorporated as part of any development on the Friskney site. But we cannot do anything on this until development starts and IM felt we should continue to pursue Watson’s Yard as, dating back to 1786 (expanded 1895), this is a fitting building to hold the archives and is worth preserving itself as part of the town's history.

IM had made enquiries about obtaining lottery funding and we now have a named person to speak to.  There is apparently an 8-week turnaround for grant applications and he needed to speak with Heritage Lincolnshire for advice on what they would and would not cover. PC had suggested IM ask Philip Hawkins to do a condition survey and draw up plans, though he had been advised that the Lottery would need something from the Photographic Society such as a Letter of Comfort, though it was understood that the Photographic Society were unable to do anything until after their EGM.  We could register the building as an Asset of Community Value, which would mean the Photographic Society could not sell the building without consulting us and giving us 6 months to raise the money – MS would look into this option but it was understood that East Lindsay were not keen on doing this and it was hoped to cooperate with the Photographic Society rather than need to do this.


Item 10.           Plans for Thomas Sully Plaque - Update (MS)

MS advised that this is now getting very exciting adding it was so sad the Keith passed away as this was very much his project.  Thomas Sully who painted more than 2000 portraits in America was very proud of being born in Horncastle.  Colin Gascoyne (CG) has been researching this to try and prove where exactly Sully had been born in the town.  He has found that Thomas Sully was born here in Horncastle and lived with his actor parents in Dog Kennel Yard.  When his father worked as an actor at Saddlers Wells, Thomas was sent to live with grandparents in Birmingham.  The family then moved to Scotland and performed in what CG understands to be a joint circus and theatre.  Thomas’s uncle (his father’s brother) went to America and invited his brother and family to follow.  CG is currently trying to prove that the entire circus went to America which became the founder of American Circus. 
It is also understood that Queen Victoria was only 19 years of age when Thomas Sully, a very good looking 27 year old painter, captured her so well in a portrait that this went on to be known as one of the best portraits painted of Victoria.

It was agreed there was lots of other interesting information which would make a fantastic leaflet when we do the plaque and all are happy to continue with research on this subject.

Item 11.           Any Other Matters

IM thinks that next year will be the 50th Anniversary of the Conservation Area in Horncastle and felt we might consider doing something to celebrate this.  One suggestion was to re-produce the leaflet ‘Living in a Conservation Area’ and perhaps get our local MP and councillors to do a visit. He also hoped that perhaps ELDC could manage to bring into force the recommendations they made 15 years ago to expand the boundary to include areas like Holmeleigh/The College and the Workhouse before any more buildings are lost.

We are expecting to receive an invitation for the unveiling of the Blue Plaque at QEGS dedicated to Connie Lewcock.  We are still waiting to hear the details but understand this will be on Monday 1st July.  It was not clear if the invitation was open to all members but IM to clarify.

Both MS and AC now have a clash on Thursday afternoons and MS asked if it would be possible to move the Executive Meetings to Wednesday dates.  Wednesday actually works better for IM and providing we avoid the last Wednesday of the month then there were no major issues with this.  BW volunteered to host the next meeting.

Item 12.           Date of next Meeting

      The next meeting will be held on Wednesday 19th June 2019 at 3.00pm at Colkirk House, Manor House Lane, Horncastle.

Julie Bates (Executive Committee Minutes Secretary)



Horncastle History & Heritage Society - Minutes of a Meeting of the Executive Committee                      held Thursday 4th April 2019 at 28 Tudor Park, Horncastle at 3pm

 

Present: Ian Marshman (Chairman), Bob Wayne, Micheal Hieatt, Mary Silverton, Sheila Jonkers

In the absence of the Secretary, the Chairman took notes.

 

1.      Apologies for Absence were received from: Julie Bates, Annie Clark, Jean Forgham

 

2.      Approval of minutes of Executive meeting 21/2/19

The minutes were approved as a true record.

Matters Arising

a)      Ian was sorry to report that following the last meeting Jean Forgham had informed him that she wished to stand down from the committee due to ill health. The committee wished her a speedy recovery and thanked her for her contribution to the Society. Jean had already expressed a desire to stand down as Speaker Finder after the end of this year's programme, and there is now a vacancy on the committee.

b)      Mary updated the committee on the progress researching the Horncastle born painter Thomas Sully, to whom it was hoped to put up a plaque. Much work had been carried out by Colin Gascoigne towards researching his life and influence. The committee agreed that he was a worthy candidate but that more work was needed find out exactly where he had been born in or around Dog Kennel Yard, to help decide where the plaque should go.

c)      Ian explained that the plans by Queen Elizabeth's Grammar School for a blue plaque in honour of suffragette Connie Lewcock were progressing well. The plaque had been ordered and would match the others put up by the Society. It is set to be unveiled on 1st July at the entrance to QEGS and four generations of Connie's family had agreed to travel down from Newcastle to attend. The school are also seeking to invite as many previous head girls as possible for the occasion.

d)      Ian noted that he and Bob Wayne would be attending a meeting with Walkers Are Welcome to progress the town trail and interpretation board project.

 

3.      Correspondence

a)      The Society had received several emails from members following the last planning notes being sent out regarding the issue of bus shelters on Lincoln Road that had been required by a planning condition on the Langton Hill development. Members were generally disappointed with the fact that local authorities (county, district and town) had been unable to agree a solution. It was also noted that the problem was about bus shelters not being provided, and not actual bus stops as these were already in place and made more accessible to for prams or wheelchairs.

b)      Another member had been in touch to ask if the Society might consider taking forward a project to run an archaeological dig at Low Toynton where there was a deserted medieval village. The issue was discussed and although the committee were supportive of the idea it was felt that there were already a number of projects ongoing at present and there was not the capacity to do this. It was also noted that Society's constitution and charitable area of benefit was limited to the civil parish of Horncastle so it may not be able to run a project outside this.

c)      The Photographic Society invited members of HHHS to attend their annual exhibition which would be open on Saturday 13th April.

d)      Chris Bates had also contacted the society to offer his assistance and advice regarding how the Society might do more publicity and better promote itself through the media. It was agreed that Mary, Bob and Ian would meet him to take him up on his generous offer.

 

4.      Financial Report

The treasurer was absent but Mary noted that the accounts had not changed much since the last meeting. She also informed the committee that HMRC had confirmed that she was a "fit and proper person" and that the Society was fully set up to be able to reclaim Gift Aid. Ruth is hoping to work on putting in the first claim before she stands down as Treasurer. Bob also shared the invoice he had received from Horncastle Matters magazine totalling £100 for placing four £25 adverts over the year.

 

5.      Planning Report

Michael gave a report on recent planning applications. Notes of his responses on behalf of the Society will be circulated shortly. Michael also informed the committee and invited members to attend the open garden event that he and Marilyn Hieatt were holding at the Manor House, Manor House Street, Horncastle between 12:30 and 16:30 on Saturday 13th April, £4 admission (children free) as part of the charitable National Garden Scheme. https://www.ngs.org.uk/find-a-garden/garden/34189

 

6.      Preparations for the AGM on 5th May

Mary explained that Watsons Yard was booked for the AGM, and that the accounts, minutes of the last AGM and agenda would need to be circulated at least two weeks in advance. It was also decided that several vacancies on the Executive Committee should be promoted to members, namely Vice Chairman that was required by the constitution, and Speaker Liaison. More information to follow, but any interested members are invited to get in touch with the Chairman or many member of the committee.

 

7.      Planning for talk on 50 years of Horncastle

It had been previously been agreed that the Society would organise at least one talk a year from its own research. This year's talk will focus on members' memories of the town over the past 50 years, a period of Horncastle's history that saw huge changes and which is of interest to many residents. Bob, Trevor, Mary and Annie would be meeting soon to discuss what to include. Members who volunteer at the Archives are also assisting to help find records and photos.

 

8.      Heritage Open Days – update

Ian reported that the Society's events had been registered with Heritage Lincolnshire and acknowledgements received. The Coffee Club evening at the Archives had brought to light some interesting stores and memories from members that would be useful for our exhibition on education in the town that will be held at Watsons Yard. Mary shared some forms from a previous Society project to record oral histories about the town and Ian agreed to look into recording some more. It was also agreed that a meeting was needed of everyone who had volunteered to assist with preparing for Heritage Open Days. Any other members who would like to help are invited to get in touch, as there will be lots of different things to do from research for the exhibition, sharing school memories, supporting students at QEGS with their display in July, and helping on the day (14th September).

 

9.      Roman Wall – update

Sheila and Ian informed the committee that the Community Centre had received a grant of £5,562 to pay for the full cost of urgent work to part of the Roman Wall at St Mary's Square, which was needed to make it safe for residents. A meeting was scheduled for next week where contractors and volunteers would discuss the works proposed with the lead advisor Dr David Watt, with work hoped to begin soon afterwards.

There had been great progress with the Sponsor a Stone campaign since the last meeting, with £465 raised, as well as a 'crowdfunding' appeal using the Just Giving website which had raised £395. Ian also noted that the Community Centre had secured a £300 donation from the Masonic Benevolent Fund. Since the last meeting Ian had received notification from the Pilgrim Trust that our application had been successful at 'Stage 1' and he had now submitted a more detailed 'Stage 2' application seeking £5,000, but it was not yet known when their trustees would make a decision. This gives a grand total raised to date of £2,184. The Community Centre had also agreed to put in £2,000, meaning that the £10,772 total was now in sight, which should make it possible to move forward with the project this soon if the Pilgrim Trust grant is successful.

The committee agreed that this was very positive and thanked everyone including all the members who had contributed. Mary noted that some sponsors had told her that they had not yet received an acknowledgement and Ian apologised that the last three or four people had not yet received their thank you cards, but it was hoped to get them out soon. Some sponsors had however chosen to remain anonymous, and unfortunately those who donated online could not be contacted as Just Giving was not able to share donors' personal information.

Ian also thanked Bob, Michael, Sheila and the residents of St Mary's Square for all their help with BBC Radio Lincolnshire's visit to Horncastle to carry out live broadcast from the town to promote the Roman Wall project. This had helped promote the Society, the town, and the Roman wall campaign, with many people hearing about the project and extra donations coming in.

 

10.  Any other matters

a)      Ian explained that the Lincolnshire Wolds Walking Festival brochure had just been published, with details of the Society's two guided tours of the Roman Wall to be held on Saturday 25th May. Bob added that he was also leading a walk in the town for Walkers Are Welcome along the canal, and that the festival brochures had just been delivered to the Joseph Banks Centre, so would soon be available to collect.

b) Chrissie Chapman had given an update on bookings for the Society's summer outing to Sturton Estates near Baumber on Wednesday 5th June. So far there had been 5 bookings so it was agreed to step up publicity and extend the invitation to the U3A history group. Members are reminded that this extremely good value trip costs only £5, as it is being subsidised by Natural England and includes a deer safari as well tea and homemade cakes. Please contact Chrissie on 01507 525859 or 07590691471 or by email on lanc14@btinternet.com

c)      Mary passed on a photograph of an artefact found by a member that it was hoped his colleagues at the county council's Historic Environment Record might be able to help identify.

d)      It was also noted that the Society had received several interesting donations to the Archives recently including the offer of a collection of papers related to the War Memorial Hospital, a painting of Bridge Street, and Sheila had been given copies of a series of previously unseen photographs of the Roman wall including some of the 1960s excavations. The committee thanked the donors for their generosity.

e)      It was noted that the Society had reached an important milestone, as it now has 100 members!

 

Date of next meeting

Thursday 16th May at 3pm at 10 Linden Road, Horncastle

 Minutes of a Meeting of the Executive Committee held Thursday 21st February 2019 at Colkirk House, Manor House St, Horncastle at 3pm 
Present: Ian Marshman (Chairman), Trevor Butterworth, Jean Forgham, Bob Wayne, Micheal Hieatt, Mary Silverton, Sheila Jonkers 
In the absence of the Secretary, Mrs Silverton offered to take notes
 
1. Apologies for Absence were received from: Julie Bates, Annie Clark, Ruth Addison 
 
2. Approval of minutes of Executive meeting 10/1/19  Item 4 - It was noted that the offer of designs for cards by D Lawrence was not necessarily for specifically for Christmas cards rather than note cards. With this amendment, the minutes were approved as a true record. Matters Arising:  a) The Blue Plaque for the suffragette (Constance Lewcock) is proceeding well and will be sited on the grammar School gates. No planning permission is needed – funding is in place and wording is being decided but will match others in the town. It was noted that Newcastle City Council erected a plaque to Constance last year. b) Due to ill health in her family, Chrissie Chapman has stepped down with immediate effect as Membership Secretary.  The committee recognised our debt to her for her hard work and contribution to the Society over the past few years. Karel & Sheila Jonkers have kindly volunteered to take over this work. c) Mary, Ian and Trevor offered to work together on an up and coming project if it came to fruition and consultation would start immediately. 
 
3.     Correspondence 
a)  D Lawrence – has sent correspondence relating to the Chapel on Queen Street which is in a terrible state – (Michael addressing), and the Post office which is becoming more derelict.  He suggested this could be taken over and used as a museum for the town. He also mentioned the suggestion of sculptures of Roman cavalry horses and suggestions for holding a Roman re-enactment to raise interest in the town's Roman remains. Members discussed these points and will act as appropriate. b) Woodhall Cottage Museum- Annie Dixon’s life and work will be a feature in their exhibition on ‘Wolds Women of Influence’ which starts on Saturday 6th April through to Sunday 19th May.  MS will contact them to assist with the display.  Members are asked to put the date in their diaries. c) Civic Voice Survey on ‘Building Beautiful’ – circulated to members and IM responded on behalf of the Society and referred to Neighbourhood Plan. d) Consultation on Future of Heritage Services, Lincolnshire County Council.  LCC are proposing in this consultation to stop funding certain cultural services such as the Usher Gallery, Gainsborough Old Hall, Heckington Windmill etc., and hope they can be run by volunteers. They also intend to reduce the space for archaeology items in ‘The Collection’ and propose handing objects back to the communities and provide extra support to 'Community Heritage Hubs' on a similar model to the community libraries.  These objects are listed on ‘Lincs to the Past’. Members discussed if we could accommodate any items and how it would affect insurance etc., if they are valuable.  The Society has very little room for larger items.  If these closures go ahead then it is understood that some objects would no longer be displayed by LCC but would be put away in storage. Obviously, the Society would be interested in securing some for the town, such as the Annie Dixon portraits, etc. 
  
4     Planning Report (Michael Hieatt) Please see attached.  It was noted that the orange frontage on the Mobile phone shop on the corner of West Street and Bridge Street was deemed acceptable under the current regulations by ELDC. 
 
5.    Conservation Area Issues – consideration of response to East Lindsey Scrutiny      Committee  ELDC has recently set up a scrutiny committee to look into its conservation areas. The Society was not originally consulted but ELDC had agreed we could make a response.  When the Neighbourhood Plan was being devised, the conservation areas was considered and the Society sent in comments that supported most of the recommendations put to ELDC in the Horncastle Conservation Area Appraisal they commissioned back in 2008. Members would wish to see the Workhouse, Holmeleigh, Foundry Street and cottages on Bowl Alley Lane added to the conservation area. It was recognised that Article 4(2) directions may not be applied to some areas such as Foundry Street where cosmetic changes to windows and the like had already been carried out, but it would provide protection against demolition which at present could be carried out without any permission being needed. IM will study previous submissions and send a response. 
 
6. Arrangements for upcoming events  Coffee Club- to meet tonight at Watson’s Yard on the subject of Education. It is hoped that information gained from this can be fed into the Heritage Open Days event in September.  Railway Talk – Mike Fowler 20th March – arrangements in place. The Hieatt’s are happy to host. Entry charge will be £4 for non-members and railway books will again be on sale with profits going to the Society.  Summer Outing -a visit to Elton Hall near Peterborough has been suggested. It is only open during the Summer and weekdays. Entry cost is £12 and a coach would need to be booked. IM will check if there is still availability. 
 
7.  Suggestion of a blue plaque in honour of Thomas Sully  MS informed the meeting that Keith Sellars has made this suggestion as Thomas Sully was born in Horncastle and became a very famous and prolific portrait artist in America.  Steve Grey has done quite a lot of initial research into his life and his work warrants recognition in his birth town. Amongst others he painted John Quincy Adams, General Marquis de Lafayette, Thomas Jefferson and was invited to London to paint Queen Victoria. He produced 2631 paintings, many of which are in the Museum of Fine Arts, Boston and the National Gallery of Washington.   Members agreed in principle to the erection of a blue plaque and further investigative work will be carried out into his life, his exact place of birth, parents and family, etc. 
 
8. Financial Report  The treasurer had visited MS yesterday and updated the accounts.  The balance at the end of January was £8292.95. A brief report on spending was given. Ruth is working on the Gift Aid application which has been complicated by the fact of the change of name of the Society and some Responsible Persons for the HMRC account no longer being available. She assures us that it will be completed before she stands down as Treasurer. 
 
9. Heritage Open Days 2019  IM had met with the Joseph Banks Society, Lincolnshire Wildlife Trust, QEGS and had discussions with St Mary's Church to try to coordinate a range of events to take place on Saturday 14th September. It was hoped this will encourage more people to come into town and give Heritage Open Days more of a festival feeling as there would be lots going on.  The proposals for the Society’s contributions to this event are: a) A display of artefacts about Roman Horncastle in the Library. Plus two guided walks around the Roman wall – maximum of (15 each walk) b) Exhibition at Watson’s Yard on the subject of schools and education in the town. Initial thoughts are also to have some old fashioned children’s games outside and perhaps some tables where refreshments can be served. Treasurer to be asked to check insurance coverage. TB to check is Schoolhouse Coffee house will be open to direct visitors to for meals etc.  Help will be needed on the day to cover hours 10am-4pm. Anyone interested in getting involved in putting together this exhibition or helping on the day should let Ian know.  c) QEGS are also interested in putting on an event, but will need some help. We have agreed that the old part of the school should be open and there will be a display entitled ‘Horncastle Radicals & Revolutionaries’ focusing on past pupils such as Constance Lewcock the suffragette, and revolutionary Arthur Thistlewood. There would also be a selection of their archives on display, hopefully including the original Elizabethan charter. Members have previously expressed their desire for the HHHS to work with young people, and it hoped some will be willing to work with students (16+) for 2 days in July to go into the school and give them some help selecting interesting things from their archives to exhibit, and assist them in creating their history displays. QEGS would also like some help on the day between 10-1pm. If you are interested in being involved with the school project and would like to encourage young people in getting to know the history of their town, please let Ian know (phone not currently working, but hopefully fixed soon! 523526). 
 
10. Roman Wall Project IM reported that ‘Sponsor a Stone’ has now raised £560 so far, to add to the £414 previously raised. It was unfortunate that the publicity had come out before a solution was found so people could donate online, as many people no longer had chequebooks and currently this was the only way to donate. Members expressed anxiety that a possible £9,000 is still needed to reach the £10,000 (10%) match funding necessary to secure the £90,000 grant from Historic England. IM added that this was already an exceptional offer as usually a much lower proportion of costs would be met from public funds, and that Historic England had already increased their offer from 80% in recognition of the Community Centre's lack of resources.  IM reported that several grants had not been forthcoming including Horncastle Health & Wellbeing Fund (not eligible) and ELDC councillors' grants (had been spent for the financial year). However IM added that he had applied for Tesco's Bags of Help, which would provide between £1,000-£4,000 depending on voting in store, and he was working on an application to the Pilgrim Trust who fund the conservation of monuments and could provide several thousand pounds. IM and SJ mentioned the other fundraising events planned, including special guest lectures, a possible folk music event, four guided walks of the walls, and IM had volunteered to give a number of talks to other local societies and donate all fees received to the wall fund. It was noted that Historic England was now keen to pay its grant of £90k, but that this would not happen unless the community could raise a greater proportion of the £10k match funding. It is also hoped that the Community Centre may be in a position to make a small contribution. IM asked the committee whether they agreed that the £100 surplus from his recent Roman Horncastle talk (after deductions of £30 for room hire and £50 contribution to the Photographic Society) could be donated to the Roman Wall fund. He pointed out that the meeting would have been cancelled had he not stepped forward so this 
was money the Society would not have had, and that because he had done so he could no longer do the talk in the town later in the year as had been planned as part of the wall fundraising strategy. Concerns were raised over whether other organisations had contributed to the wall project and whether HHHS should be contributing more as it had already given £100 towards funding the original condition survey. TB proposed and JF seconded that half of this surplus (£50) should go to the Roman Wall fund and the other half be added to the Society's funds, and this was agreed. IM noted that Historic England was also expected to soon make a separate small grant in order for the Community Centre to pay for emergency works required to part of the wall for the safety of residents, which had unfortunately been delayed over Christmas. It was hoped that this might give more time to raise the funds needed to secure the wall's long term future.  Members wishing to sponsor a stone for £10 can collect a sponsorship form from the Library or the Community Centre, or contact the chairman. You can now also donate online through 'Just Giving' https://www.justgiving.com/crowdfunding/romanwall  
 
11.  Any other matters a) It was agreed to give Honorary Membership to Steve Grey who manages the website and is now using his computer and database knowledge for the benefit of the Society at the archives. b) One of our newest members, Nick Fox is writing a book about the Lincolnshire Rising and has asked members to check it through.  He was also able to consult material in our archives. c) Walkers are Welcome – MS attended their meeting to provide information on Information Boards and guide leaflets for the town. It is hoped that they will be able to complete this project this year. They need to liaise with a member of the Society regarding historical material for the boards. MS would prefer not to be involved, but invites anyone else with an interest in this to let her know (622749). 
 
12. Date of next meeting  4th April 3.00pm at 28 Tudor Park. 
 
(If members have items they wish to be discussed please let Ian know) 
 

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 10th January 2019 at 16.00 hours at No. 10 Linden Road, Horncastle

 

Present:           Ian Marshman (IM) Chairman, Bob Wayne (BW), Trevor Butterworth (TB),
Annie Clark (AC), Jean Forgham (JF), Michael Hieatt (MH), Julie Bates (JB) Minutes Secretary and Jane Dale (JD) Guest.

Apologies:       Chrissie Chapman (CC), Ruth Addison (RA) and Mary Silverton (MS)

Item 1.             Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2.             Welcome to Jane Dale from QEGS


The Group welcomed JD an English teacher from QEGS. She had an interesting proposal to install a Blue Plaque in honour of a pioneer suffragette Constance (Connie) Mary Lewcock (née Ellis) that had been born and educated in Horncastle. She had been researched for the school newspaper last year and the idea of installing a Blue Plaque in her honour at the school gates was formed. JD advised the school was already in receipt of a small monetary donation and it had been agreed that the plaque would be a good project to put this money towards, so contacted the Society in order to discuss any potential problems/objections to a plaque being placed at the entrance to QEGS. She also sought our advice on the process of applying for and installing a Blue Plaque.

 

All agreed that Connie Lewcock was certainly worthy of a Blue Plaque, a rather colourful character who is frequently named in lists of the most influential suffragettes.  She went on to do a lot of work for the Labour Party as a councillor in the North East and was awarded an OBE for her public service. 

 

MH felt this should be made formal with an application for conservation area consent as this is within the conservation area, adding that it wouldn’t be a full planning application as such, but there would be a few forms to be completed. 

 

Unfortunately neither MS or CC were able to attend the meeting and, as they had been involved in organising the most recent Blue Plaque in honour of Annie Dixon, it was felt best that we put them directly in touch to advise JD of the process. The Society would provide support with seeking planning consents and help in any way we can to achieve this.

Item 3.             Approval of Executive Minutes 28/11/18 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place. 

Butter Market Cross:  IM advised that the Blue Plaque had been returned following appeals by the public on social media, which was picked up by local papers and radio, creating a big push for its return – Cllr Dominic Jenkins as well as the Society leading the charge.  Whilst pleased to see the plaque back in situ it was noted that the lettering had been painted over in blue and needs to be painted white to make it readable.

Christmas Party: When it was decided to cancel the party at short notice it was hoped that the folk band could be rescheduled so as not to incur cancellation costs. In view of this IM had suggested holding a fundraising concert for the Roman Wall [see Item 9] during the summer.

 

Christmas Fair:  AC advised that there had been a lot of very generous donations for our chocolate raffle and despite having more than previous years we had still sold out within 2.5 hours.  A very successful event which saw a number of people taking membership forms, with one new member signing up and paying on the day – if all these result in new members this will take us over 100 members.  MS had confirmed that £356 was raised, with several donations to the Roman Wall campaign.

 

Item 4.             Correspondence

David Lawrence had suggested creating some Christmas cards to sell at the Christmas Fair next year and had suggested some potential artwork for these.  It was agreed to investigate the costs of this before considering this again.  There were concerns that a lot of people no longer send Christmas cards and TB pointed out that we still have some notepaper that has never been sold.

A suggestion had been made that we should have a tree in the church Christmas tree festival next year. It would seem we are the one of the few local groups not to take part. IM suggested this could have a ‘heritage’ theme but MH advised there is generally a set theme but people then put their own slant on this.  IM will speak with Linda Patrick the organiser to find out more details.

We have been asked if we have any information on a Geroge Norris of Mareham Road by those trying to resolve the dispute about the right of way along a track between Jessop Close and Mareham Road. AC thinks that George Norris was a farmer but other than that nobody has found any information on him.

 We have also been asked for any information on a wheelwright business believes to have been on Stanhope Road before it was named Stanhope Road – we can only assume it was then part of Spilsby Lane which ran from the Bull Ring on the north of the River Waring via what is now Banks Street. None of the committee were aware of any wheelwright businesses there but if any of our members are able to help with information, this would be very welcome.

Linda Patrick had been in touch asking if somebody would feel able to give a tour of the Roman Wall in 2020 which is tied in to a Heritage Lottery event to promote local churches being organised to mark the 200th anniversary of the death of Joseph Banks.  It was agreed we should try to get more details but in principal say yes in return of a donation towards the restoration of the wall.  IM will discuss with Sheila Jonkers (SJ).

 

Item 5.             Financial Report (RA)

RA was unable to attend the meeting and up to date figures will be circulated to the Executive Group once available. 

Gift Aid Update:  When the Civic Society changed its name to History & Heritage, the new details were not registered with HMRC and RA now needs to do this before we can make any gift aid claims.  MS has provided RA with a copy of the minutes which confirmed the name change who now needs to make a postal application to HMRC.

Item 6.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated once available. 


Items of note were that there had been a
decision ‘NOT’ to upgrade the bus stops as part of the Langton Hill development and MH proposed to write to ask why. It was understood that the developer's own transport study had initially suggested this would be good way to encourage use of public transport, and as a result was made a condition of the grant of planning permission by the planning inspector. However, both the County Council and the Town Council had refused to 'adopt' (ie maintain going forward) such an improved bus stop. All felt it was appalling that people would be left to stand in the open with no shelter as it surely cannot cost much to maintain such shelters once the developer had covered the installation.

MH has sent emails raising concerns about shop signage on Bridge Street and in the Market Place which are not consistent with the conservation area.

Old Punch House – there had initially been a planning application made for the ground floor of this building in connection with Age Concern but there is now a retrospective planning application for the ground floor to be used as three separate sales outlets.  The committee had no concerns with this, adding the building looked much better than it has in some years.

MH has still not had clarification on the Langton Hill drainage ponds from the County Council.


IM felt we should raise concerns
about the lack of a conservation officer at East Lindsey as they had now failed to recruit twice and the post was now vacant.  MH will write expressing our concerns as, to our knowledge, this has moved from a fully staffed office several years ago to a situation where there are no conservation officers providing advice at all

Item 7.             Heritage Open Days 2019 – ideas for event and subcommittee

Whilst we still have a little time to give some consideration to this it was noted that in order to benefit from the free publicity from the thousands of brochures produced we need to have an outline idea of what we will do during Heritage Open Days before the deadline of the end of February. MS had indicated she felt it would be sensible to set up a subcommittee and IM will speak with other local groups to make sure our ideas are not clashing.

 

The theme this year is ‘Lincolnshire Learning, Wisdom and Folklore’  which would tie in nicely with QEGS which is now part of a Multi Academy Trust (MAT) with Banovallum.  JD was keen ‎to work with the Society on a Heritage Open Days event at the school perhaps including something on Connie Lewcock, and other pupils from history.  She will speak to history teacher Paul Wright and the head teacher Heather Payne (now also CEO of the combined Horncastle Multi Academy Trust).

 

The general thought was that we could perhaps have an exhibition in Watson’s Yard on schools in the area in conjunction with QEGS which, if held on a Saturday, should be easier for the school to arrange and it is only a short walk from Watson’s Yard.  Active involvement from our membership would be appreciated as we are sure many will have stories to tell of their schooldays in Horncastle.

IM and SJ would were also organising Roman Wall walks during the Heritage Open Days.

 

It was understood that Patrick and Chrissie did much of the work around this event last year but IM hoped that MS would be happy to be involved.

Item 8.             Coffee Social Event at The Archives

MS had suggested holding some social coffee mornings at the Archives and IM thought it might be good to have one on the theme of school memories adding that perhaps we could also capture some oral history to preserve for future generations. 

 

IM still to discuss with MS as he was unsure if the intention had been to theme these coffee mornings or simply use it as a walk in and casual chat on any subject relating to the history and heritage of Horncastle.

 

It could also be a nice idea to do something in the future jointly with QEGS at some point, with six form students able to record school memories of some of our older residents – JF and AC suggested if this did happen they could think of two people they felt would be ideal people to record.

Item 9.             Roman Wall – report and proposed fund raising (IM)

IM advised that he had submitted a grant application to Historic England before Christmas for 90% of the money needed (approximately £100k) but has not heard anything back yet.

He advised that a large piece of the wall fell off at St Mary’s Square just before Christmas and emergency work needs to be carried out to stop further damage and risk to residents.  Historic England have agreed they will fund this fully on this occasion owing to the urgency and lack of funds at the Community Centre. The project lead advisor had brought in a scaffolder to quote for the work but on visiting the site he realised that scaffolding was not an appropriate solution. As the holidays had intervened it was not known what, if any, alternative solution had been agreed.

IM intends to promote the ‘sponsor a stone’ fundraising campaign at the talk he is giving at the Admiral Rodney next week, Wednesday 16th January, Recovering Roman Horncastle.  He hopes to set up a page on a BT website called ‘My Donate’ which is similar to the ‘Just Giving’ site but considerably less expensive to use, ensuring the maximum percentage of donations are channelled directly to the Roman Wall fund.

He also suggested the possibility of holding a fundraising concert during the summer in order to utilise the outstanding booking we have with the folk group initially booked for the Christmas party. He also advised that a colleague of his has kindly offered to make a ‘Horncastle’ themed quilt that the Society could raffle to raise funds. He will also be in touch with Tesco to register for their local charity scheme using the plastic counters given to shoppers.

Item 10.           Any Other Matters

BW asked for clarification on what we intend to do about the adverts in ‘Horncastle Matters’.  The Committee confirmed that as per the previous minutes we had agreed that he should only pay the agreed £100 for the full years subscription (4 quarterly adverts at £25) but that we will reconsider the size of our adverts if Horncastle Matters confirm they are changing the price structure.  BW will speak with Horncastle Matters to resolve the payment and pay £100 up front for the year with effect from the next issue.

IM has set up a Facebook page and would like to encourage all our members to ‘Like’ us on Facebook – if you have an account just go to the website and search for 'Horncastle History and Heritage Society'.  You can also now follow us on Twitter, where we are @HHHSoc. So far we have 68 followers. The accounts are already helping raise the profile of the Society, as demonstrated by our efforts to secure the return the blue plaque on the Butter Market.

Item 11.           Date of next Meeting      

     The next meeting will be held on Thursday 21st February 2019 at 3.00pm.  BW has kindly agreed to host the meeting at Colkirk House, Manor House Lane, Horncastle.

Julie Bates

Executive Committee Minutes Secretary


Executive meeting 28th November 2018
Notes on executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Wednesday 28th November 2018 at 19.00 hours at No. 28 Tudor Park, Horncastle

 

Present:           Ian Marshman (IM) Chairman, Mary Silverton (MS), Trevor Butterworth (TB),
Annie Clark (AC), Jean Forgham (JF), Michael Hieatt (MH) and Julie Bates (JB) Minutes Secretary

Apologies:       Chrissie Chapman (CC), Ruth Addison (RA) and Bob Wayne (BW)

Item 1.             Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2.             Welcome to New Chairman


The Group welcomed IM as the new Chairman and each introduced themselves and gave a brief outline of their background and roles they carry out on the Executive Committee.

Item 3.             Approval of Executive Minutes 25/10/18 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

 Butter Market Cross – MH had not made any enquiries as to the whereabouts of the Blue Plaque which was taken down from the Achurch building.  Still not known if Costa Coffee took this down on a temporary basis for redecoration or to dispose of but it was confirmed that the plaque was shown as being retained on all the planning application drawings and they did not have permission to remove this.  IM will raise this and ask for the plaque to be reinstated on the building as it is part of the town trail.


Chairman Job Description – MS advised that the JD was complete and would be available for future use.

Projector – Following the previous meeting MS had contacted Executive members and advised that a grant had been made specifically for the purchase of a projector and it had thus been agreed she should continue to procure this.  MS had managed to source a projector in time for the Annie Dixon presentation at a very advantageous cost of £413 leaving only a minimal amount to put towards the £400 grant to buy this and a required electrical connector lead.
 

Item 4.             Correspondence

MS had been contacted by the Woodhall Cottage Museum who advised they had an excess of photographs and asked if these would be of any interest to HHHS.  MS visited and was given a number of photographs, some new ones and some which we already have but these were a far better quality and will replace some of the older ones in our collection.  MS was also shown around the facilities at the Cottage Museum by Patricia Dukes-Cox and, whilst being shown the small exhibition room, it was explained that they were planning the next exhibition to be held between 6th April and 19th May 2019 would be on the subject of famous women of the Wolds.  MS explained about the Annie Dixon talk and made arrangements for Patricia Dukes-Cox to attend the talk.   

The Group agreed we would be happy to promote and take part in this exhibition noting it would appear in their magazine giving us publicity.  IM added that following the talk he had spoken to colleagues who would mention Annie Dixon to Lord Cormack who raises money to put on exhibitions for the Lincoln in the hope that this may lead to a bigger exhibition of her works. 

On the same subject, Mrs Burton who had brought a portrait painted by Annie Dixon along to the meeting has now identified other portraits in her possession and we hope to be able to get copies of these.  It was noted that a piece on Annie Dixon had also been published in the Horncastle News.

 

Horncastle Matters – we had initially taken out a quarter page advertisement at a cost of £25 in order to support this local venture finding it was useful to be able to advertise upcoming events and encouraging new members etc.  It was our understanding that, as a quarterly magazine, this would cost £100 per year.  However we have recently received an invoice for £172 and when BW queried this he was told, that as a Charity, we should pay what we felt fit.  All agreed that as our agreement was for £25 per quarter then we should pay £100 for the year and if they then confirm they have changed their advertising charges then we may review and take out a smaller advert in future.

 

Item 5.             Financial Report (RA)

RA was unable to attend the meeting but had sent a balance sheet which was circulated covering April – November 2018 showing Income £2,846.46 and Expenditure £2,740.60 leaving an excess of £105.86.  The overall closing balance is £7,922.05. 

Grants received were from the Town Council for the Annie Dixon project, the District Council for the procurement of a projector and a very generous grant of £750 from the Masons for the Archives which is still to be spent. 

IM asked if the balance of £7,922.05 was allocated or a general pot of money for the Society.  MS confirmed this is a general pot but there are some projects that we need to spend money on adding it was mostly income from book sales.  She added that there were now only five copies of the 'Horncastle in the Great War' book remaining but it was not intended to do a further reprint as sales had slowed down.

Item 6.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated once available. 


Items of note were that 7 West Street now has planning permission for a flat which will make good use of the space.  There has still not been a decision made on the bus stop on Langton Hill and it was unknown why this should be a problem.  A planning application for a further 52 houses on Mareham Road has been made and conditions addressed some of our concerns but not all.

MH has still not had clarification on the Langton Hill drainage ponds and is also still to write to raise our concerns with signage within the conservation area.

MS asked MH to send planning reports to IM going forward and IM suggested it may be worth having Conservation and Planning as an Agenda item for further discussion.

Item 7.             Roman Wall – report and proposed fund raising (IM)

Sheila Jonkers (SJ) has been trying to fix this for a long time and, whilst nothing has happened materially, a lot has happened in the background such as a detailed report by David Watts of the condition of the wall by the Community Centre.  Initially we were told that 80% of the costs would be met but the other 20% was not in the reach of the Community Centre as they do not have any funds.  It was intended to apply for some EU funding but detailed tenders needed to be in place and this wasn’t possible in the timescale and the deadline for applications has now passed.  Historic England have now confirmed they may fund 90% of the cost but want us to get on with it. A request has been made for Tenders for a Lead Professional to oversee the works with a deadline of this coming Friday - IM and SJ will get together and review these without delay.  IM also advised of the intention to raise funds by ‘Sponsor a Stone’ at a cost of £10 per stone – it was hoped this would be supported by the people of Horncastle, many of whom live in houses built with stones stolen from the original wall over the years in order to build the town!  We need to raise in the region of £10K and it was felt this would be better raised with a lot of £10 donations rather than only a few larger ones. David Lawrence and David Birchill had previously come up with an idea of doing some murals showing how the wall would have looked and its relevance to the town.  The Group gave IM and SJ all their support on this and IM added he would like to do a talk on the Roman Wall in the future.

Item 8.             Christmas Event Update

Despite being better organised this year by booking the entertainment a year in advance, we had been let down by the Admiral Rodney meaning that we would once again use the Community Centre but with the emphasis on providing a slap up meal and excellent entertainment.  So, a full cooked turkey dinner with all the trimmings and home made Christmas pudding had been arranged and the entertainment booked (Tom Lane and his group) comes highly recommended.

Based on the small number that have confirmed attendance to date it was suggested that we should ask to use the smaller room at the Community Centre to make it feel more cosy. 

[POST MEETING: Having reflected upon comments made at the meeting in relation to the small number of confirmed attendees a decision has since been made to cancel this event.  Sincere apologies to those who were looking forward to the evening – MS has contacted all those affected directly]

[JB needed to leave the meeting early and MS kindly continued to take notes as follows:-]

Item 9.             Christmas Fair – stall arrangements

Volunteers have been informed of the time for covering the stalls.  One stall will have chocolate tombola and Ann reported that a lot of chocolate had been received. The other will be split between advertising the Roman wall project and selling HHHS goods. Bob Wayne & Trevor are supplying tarpaulins.

 

Item 10.           Handover of Chairmanship

Ian is being copied into emails and arrangements are being made for him to access the email system. Some concerns about wrong addressee appearing but will work on it. Michael will send Planning responses for any further comments to Ian, with immediate effect. After Christmas most of the work and information will be transferred to Ian, with Mary assisting and/or clarifying as required.

Item 11.           Heritage Open Days 2019 – ideas and proposals

The theme this year is Lincolnshire Learning, Wisdom and Folklore and members thought that the emphasis for Horncastle should be on Education.  Watsons Yard provides an ideal venue. Need to link to QEGS School and their archives (including their original Tudor charter and school seal), and point out the different schools around the town, perhaps with a tour. We could also show apprenticeship documents from the Society's archives. Sheila & Ian will also organise tours of the Roman Wall as a separate event.  Need to check what other groups in the town such as the church and SJB are doing for the event, so that we don’t clash.

A sub-committee will be formed to work on this after Christmas and volunteers should let Ian know if they would like to get involved. Anyone with links to or memories of the town's schools would be greatly appreciated!

Item 12.           Projects to be completed

This item was only briefly touched on due to lack of time. It is hoped to finish the Mareham booklet early in the New Year. Other outstanding projects to be progressed include the proposals for sculptures in the animal pens and a mural on the wall of the post office yard at St Lawrence Street.

Item 13.           Update on Archive Centre arrangements (MS)

Mary briefly outlined some ideas to the committee. Members supported these and they will be further investigated.

 

Item 14.           Any Other Matters

      a)      Mary would like to recommence coffee meetings in the New Year but should also like to                    encourage members to take part in Society projects at these extra meetings. Members                      agreed that this could be tried.

b)      Ian notified the meeting of a talk on ‘Women in Mining’ at the Festival Hall, Market Rasen on            the 31st January. More info on https://www.lincswolds.org.uk/events/victorian-mining-women

      c)      An offer of making artistic Christmas cards of the town had been suggested by David Lawrence, for sale on the market stall.  It is obviously too late for this year but it is hoped this could be done for next year.


Item 15.           Date of next Meeting

10th January 2019 at 4.00pm and will be held at 10 Linden Road, Horncastle.

Meeting closed at 9.00pm


Julie Bates

Executive Committee Minutes Secretary


Executive meeting 25th October 2018
notes on executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 25th October 2018 at 1415 hours at No. 14 Lancaster Avenue, Horncastle

 

Present:           Chrissie Chapman (CC) Acting ‘Revolving’ Chairman, Annie Clark (AC), Jean Forgham (JF), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec. 

Apologies:       Mary Silverton (MS), Ruth Addison (RA), Trevor Butterworth (TB) and Bob Wayne (BW)

Item 1.             Apologies for Absence

CC accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 30/08/18 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

 

The visit to the International Bomber Command Centre (IBCC) on Thursday 18th October was enjoyed by all who attended.  The guided tour of the grounds were very thought provoking but the guide did tell some quite amusing stories as well as sad ones.  Once again we had wonderful sunny weather for our visit and were rewarded with stunning views of Lincoln Cathedral from the vantage point at IBCC.

 

There were no additional matters arising other than those already covered on the agenda for this meeting.

Item 3.             Correspondence

We have received a letter of thanks from the Photographic Society following the talk given by MS on the evening of Tuesday 9th October giving an overview of our Society activities.   It was a very enjoyable and sociable evening and a few HHHS members were able to make up numbers with members of the Photographic Society who will invite us back at a future date and give us an insight into their activities.

 

A letter has been received from the Masons in relation to an extremely kind donation of £750.00 as a result of their request to the Masonic New Provincial Benevolent Fund for monies to support Horncastle projects and groups.  A cheque will be presented at the Masonic Hall on 1st November - TB will attend on behalf of the Society. 

 

A request had been received for a member of the Society to attend an Age Concern coffee morning being organised for 8th November at the Community Centre.  BW had previously agreed to attend this on behalf of the Society and take along some items of interest.

Item 4.                   Financial Report (RA)

RA was unable to attend the meeting but confirmed that the balance up to the end of September was £7,166.64.  MS had sent a note to the meeting to say that we have received £400 from East Lindsey District Council towards the cost of a projector but it was unclear if this was in addition to the figure received from RA or not.

Item 5.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated with these minutes. 

 

He has written to those responsible for Sustainable Urban Drainage (SUD) at Lincoln County Council for clarification on the Langton Hill drainage ponds and also commented that the road improvement works at the bottom of Langton Hill finally appear to be coming to a close.

A question was raised about the Blue Plaque commemorating the buttercross which has been taken down from the Achurch building.  It was unknown if this has been taken down temporarily by Costa Coffee whilst decorating works are carried out or if this has been taken by others and agreed this needs to be followed up.  All agreed that it would be nice if Costa included some information/detail on the history of the building when planning the interior decorations etc.

 

Item 6.             Roman Wall – Nothing to update

 

Item 7.             Christmas Event – update and consideration of venue

CC advised that there had been some misunderstanding around the Admiral Rodney as the £22 cost we had been quoted was for a Christmas meal to be served at tables in the main bar area with no possibility for us to have our own entertainment which has been booked since last year.  The room upstairs has been advertised on this date as one of their Party Nights which is slightly more expensive and includes a disco after the meal – not something we feel will appeal to our members and again no opportunity to have our own entertainment.  Various alternative venues had been discussed by the Executive Group in advance of this meeting, one being the Old Schoolhouse which would be a lovely venue but this was more expensive and we needed to have a minimum of 30 people which we couldn’t guarantee.  In the meantime a provisional booking was made at the Community Centre as a safe backstop.

Discussion took place as to which option we should go with but, as the entertainment has been booked since last year, we felt we must have a venue that would enable us to accommodate this but equally important that we didn’t increase the cost of the event.  It was therefore agreed that the Community Centre was the safe option in that we were not tied into any particular number of attendees and were able to have our own entertainment as well as the added advantage of people being able to bring their own drinks, considerably reducing the overall cost of the evening.  However, it was noted that much more emphasis needed to be given to the quality and quantity of the food this year and we need to be able to provide a meal or a hot buffet.  CC would contact BW and ask him to look into the different options available regarding the provision of food advising him that quality and quantity was most important, adding that this needs to be good value for our members.  CC will also contact MS to find out costs of the booked entertainment.

It is possible that the cost of the event will be reduced from the figure previously quoted of £22 per person but we need to confirm the different options available regarding food before we are able to advise what the cost will now be. 

Item 8.             Christmas Fair

Yes, the year really is whizzing by and it is already time to start planning for the Christmas fair in Horncastle on Sunday 9th December.  It was agreed to stick with the tried, tested and ever popular chocolate raffle which not only raises funds for the Society but also draws attention to what we do and is the perfect opportunity to attract new members.  As ever we cannot do this without our supportive membership and appeal to you all to make a chocolate donation for our raffle.  All donations are gratefully received and you can either bring these along to the Annie Dixon talk on 21st November or drop off with BW, AC or JF.  Please note that donations need to be handed in by close of play on Wednesday 5th December as wrapping will commence on the Thursday.

 

Item 9.             Annie Dixon Talk

Just a reminder to all that this talk will take place on 21st November and will be presented by Colin Gascoigne, researcher of Annie Dixon. The Royal Acadamy have kindly given us access to a good number of pictures of Annie Dixon’s miniatures from the Royal collection but only with the ‘member only’ restriction so please remember that this will be held at Watson’s Yard.  If any of your friends would like to come along to this event then they will need to take out membership in advance of this.

Item 10.           Community Grant – Purchase of projector

MS had asked for this item to be added to the agenda but was then unable to attend the meeting.  She had provided some information on different projectors but those at the meeting did not feel qualified to make a decision on this and agreed to defer spending a not inconsiderable amount on this item for the time being. 

It was also questioned if such an expensive piece of equipment should be procured whilst there was uncertainty about the future of the organisation and how viable it was to continue without a Chair beyond the next year.

Item 11.           Any Other Matters

Vacancy for Chair: It was acknowledged that MS had done an exceptional job as Chair and has considerably expanded membership of the Society but in turn had turned this into such a big role that this is now having the negative effect of putting people off stepping forward to take on the role.

MS had already begun to reduce the amount of outside committees and organisations that she got involved with wearing her HHHS hat and has intimated that she will continue to work on the Archive and the Website and was even prepared to take on the role of Treasurer once she was no longer covering the role of Chairman and it was felt that the role is nowhere near as onerous as it may initially appear.

One idea on how best to move forward was to produce something similar to a job description of what is required by the Chairperson and then circulate this to all our members.  The Executive request that MS confirms what roles she will continue to cover and give advice on what remaining items would need to be covered by the new Chair other than the obvious one of Chairing the Executive meetings to enable a description to be drawn up.

Future Visit – Elton Hall:  MS had circulated details of Elton Hall in Peterborough prior to the meeting as a potential venue for a visit in 2019.  All agreed that this looks to be a wonderful venue, some had been there previously and fully recommend it adding that the gardens are equally as beautiful as the house.

Future Project:  AC had previously suggested that Stourton walled garden could be a potential venue for a future visit and since then AC and CC have agreed that the story about Stourton Hall would make a wonderful project.  CC felt there was so much to tell, not just about a lost country house at Baumber but also that of a wartime romance adding that more than one talk should be possible from all the material.  AC was able to give CC some contact details of people that may have photographs and would also be able to give her more background information about Stourton Hall.  All agreed that Baumber walled Garden would also be a potential venue for a future visit.


Item 12.           Date of next Meeting:

None of the meeting attendees felt able to Chair the next meeting and it was agreed to defer arranging this meeting until the new year by which time we hope to have circulated a job description and encouraged somebody to take up the role of Chairman.

 

 

Julie Bates

Executive Committee Minutes Secretary

Executive meeting 30th August 2018
Notes on executive meeting
Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held 
Thursday 30th August 2018 at 1415 hours at No. 28 Tudor Park, Horncastle

Present: Mary Silverton (MS) Chairman, Annie Clark (AC), Jean Forgham (JF), Chrissie Chapman (CC), Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  

Apologies: Ruth Addison (RA) 

Item 1. Apologies for Absence
MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 19/07/18 and Matters Arising (MA): IBCC Visit
Minutes of the previous meeting were accepted as an accurate reflection of what took place.  It was noted that the date in the heading of Item 2 on the previous notes showed the incorrect date of the previous meeting as 12/04/18, this should read 07/06/18.

International Bomber Command Centre (IBCC) visit Thursday 18th October – so far approximately 15 people have put their names down for this visit, please advise if you would like to come along – hopefully we can arrange a lift those who need transport. 

 There were no additional matters arising other than those already covered on the agenda for this meeting.

Item 3. Correspondence
Resignation of Visits and Speakers Representative:  JF will step down as visits and speaker representative at the next AGM.  She confirmed that all speakers have been booked for next year and is going to be around so able to help with any queries etc.  She has carried out this role for the last three years and whilst she has enjoyed the role she feels somebody else should come to the role with fresh ideas.  Everyone thanked JF for doing an excellent job and are happy she will continue as a member of the Executive Group. 

Invitation to speak to Photographic Society:  We have been invited to give a talk on Tuesday 9th October to the Photographic Society who would like to know more about what we do, they would then like to invite us back later in the year for them to give us an insight into their activities.  MS was happy to be involved in this but didn’t want to be alone and many of those that regularly help with the archives will not be available on this date.  AC volunteered to attend this and TB will try to attend also. 

Purchase of cupboard and tables:  Money granted towards the archives from the Masons has been used towards buying a further cupboard and two large folding tables which are really useful as there is often eight people working at the same time on a Wednesday morning as well as visitors popping in to find out more about the archives.

MS to meet with Paul Scott to talk about HLF grant towards Brown Signs

Item 4. Financial Report (RA)

RA has done quite a lot of work on the financial report and has broken it down to show what has been spent on what.  This shows an Income of £1,319.00 and Expenditure of 1,892.00 so minus £573 this year.  The current balance is £7,243.  MS confirmed that RA will continue as Treasurer until the AGM.  Mary, you said £572 but that doesn’t add up so one of the figures must be wrong by £1 – Will a copy of the report be available to send out with the minutes or are we just leaving it as it is. None of the other figures you quoted add up to either of the Income/Expenditure totals so am probably best not mentioning them in the minutes as these will only confuse unless I am able to list all the income figures and all the expenditure ones. Julie – just show income & expenditure so far this year and current balance.

Item 5. Planning Report (MH)
MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report to follow.  

He confirmed he had written to express concerns of some of the signage on shop fronts within the  conservation area and the suggestion was that some probably do not have planning permission.  We were asked to advise of specific shops in order that planning could be checked so MH and MS have walked around the town and noted those shop frontages which were not suitable, those being the bright orange signage at the vape/mobile phone shop on West Street and the Pizza shop on Lawrence Street/Market Place.  Also the Pizza shop on Manor House Street though this was inside the windows and probably classed as moveable but worth checking. as these were really large very colourful posters and not in keeping with the area.  MH would also seek guidance on plastic windows and drainage on shops.  

MH would also get in touch with those responsible for Sustainable Urban Drainage (SUD) at Lincoln County Council for clarification on the Langton Hill drainage ponds.

Item 6. Roman Wall – Appointment of Executive member to sub-committee
A meeting was held on 22nd August to discuss fundraising for the repairs to the Roman Wall.  Sheila Jonkers (SJ) has done an incredible amount of work on this project to date getting to the point that a formal report has been written outlining what needs to be done as well as costings.  TB and RA were originally intending to attend this meeting but were unable to do so, however TB advised that Paul Scott was looking to set up a ‘Friends of the Church Quarter’ which he had suggested would include the Community Centre, Paddock and Roman Wall as well as the churchyard.  He had also suggested that responsibility for the Roman Wall was split three ways between the Rector, Church Warden and Diocese and was intending to incorporate the Roman Wall in his feasibility study.  It was agreed that this project has nothing whatsoever to do with Paul Scott who has had absolutely no input to all the hard work carried out over the last year, nor did he see fit to mention this to MS when he spoke with her the day before this Executive meeting.  In view of this information, it was felt impossible to progress the discussion until Mary had spoken to Sheila as it negated much of the decisions made previously. It was surprising that Paul Scott had not thought to mention this to Mary when he had seen her the previous day. It was agreed to continue as agreed at the meeting held on 22nd August irrespective of the possible overlap with the ‘Church Quarter’ project in view of the hard work carried out by our Members who had brought work on the Roman Wall further forward than any others had ever achieved in the past 20 years.  Mary, I appreciate you may wish to reword this – personally I would say it as it is but feel free to cut out/change etc.  Am I supposed to be sending a copy of the Roman Wall meeting notes out with the Exec mins?-Not necessary to send out report as it was for Executive.

MS felt that there should be an Executive representative on the Roman Wall sub-committee but it was agreed an acceptable alternative to this would be that the sub-committee provide regular reports to the Executive Group.  

Item 7. Christmas Event – update and consideration of venue
MS had circulated the festive menu from the Admiral Rodney and all agreed that this was an acceptable venue for the Christmas event on the evening of Friday 7th December.  A folk group have been booked who both talk and sing history and folk tales and come highly recommended by those who have seen them previously at U3A events.  The cost of the event is £22 per person and CC has kindly agreed to deal with bookings and already has a list of those wishing to attend.  Don’t put off booking to ensure you get a place, send cheques made payable to HHHS to Christine Chapman, HHHS Membership Secretary, 14 Lancaster Avenue, Horncastle LN9 5EW - Tel: 01507 525859.
Item 8. Preparations for replacement of Chairman – Appointment of people to various outside committees
MS reiterated that she felt there was a need for fresh thinking and out of more than 90 members there must be somebody who could take on the role of Chairman and she would step down in September.  

JF confirmed she would continue to look after speakers at meetings that she has booked up until the AGM adding that all speakers have been booked for 2019 so whoever takes on this role has time to get to grips with the role as well as time to plan the speakers for 2020.

MS has been standing down from a lot of things so there isn’t too much that needs to be covered by way of outside committees.  Basically there is the Armistice Day event at Stanhope Hall which is really just a case of setting up the timeline on the Friday evening which Graham Silverton would help with setting up - very little involvement needed otherwise.  As TB still sits on the ‘Friends’ Committee he doesn’t mind being the liaison for HHHS with SJ on the Roman Wall sub-committee.  It was confirmed that all we are doing is acting as fundraisers for the Roman Wall and CCM have accepted their responsibilities for the wall as part of the repairing lease with the diocese.

MS will still continue to work on the Archive and the Website but would not be Chairing any further meetings.  It was agreed that Executive Group members would take turn in hosting the meeting and whoever hosts will Chair that particular meeting, or by agreement.

JB would take on the role of preparing the agenda in advance of meetings and some thought needs to be given to responding to emails – currently only MS receives horncastlecivic@gmail.com emails and somebody else with the necessary knowledge to respond needs to pick up on these.

Item 9. Projects to be completed
MS will continue to work on the Mareham le Fen booklet which will be completed soon.  She confessed she had not sent out a newsletter for some time and CC volunteered to do this adding that she would only be able to do an electronic version to email out to members.  MS asked if 5 hard copies could be produced for those members who had no access to email.  CC would aim to produce a newsletter in time for Christmas.

Revision of booklet and guide plus information boards – a lot of work has already been done on this but the information needs to be revised etc – possibly something BW may feel able to pick up.

Pig Sculptures – a lot of work has been carried out by David Lawrence, a report has been done but this was put on the back burner at the time as there were a lot of projects and limited funding.  All felt this was a worthwhile project so somebody needed to progress this.

Once again, could we appeal to all members to please give some consideration to getting involved.  We appreciate everyone has limited time but fresh ideas are always welcomed and if lots of people help a little then we can continue to conserve all that is special about Horncastle.

Item 10. Approval of programme of speakers for 2019
JF gave an overview of the speakers she had approached for 2019 which all agreed was a very good interesting selection of topics.  The formal list will be circulated in due course but a brief overview is January – The Horse Fair, March – Mike Fowler (Railways), May – AGM, July – Archaeology around the Lincoln Bypass, September – Evacuees, November – 50 years of Horncastle and December – ‘Christmas Do’.

AC suggested a potential venue for a future visit would be to Sturton walled garden.  Sturton hall has long since been demolished but it was requisitioned during the war and was used for barracks and is where her parents met – her father hailing from Glasgow and stationed at Sturton.  The garden is now known as the Baumber walled Garden.

Item 11.  Grant Application
MS understands that each District Council has a budget of £1,500 for grant application money and felt it would possibly be worth applying for a grant towards obtaining a projector and screen.  She has started to complete the application form but was astounded to learn from CC that her projector cost £1,800 which was why CC was cautious about loaning this out, especially with the cost of replacing bulbs.  It was agreed to request £500 with a view to obtain a second hand projector but in the meantime agreed that if ever we needed to loan CC’s projector then we should pay something towards the use of this to help towards her maintenance costs.

Item 12. Any Other Matters

There were no other matters.


Item 13. Date of Next Meeting – 25th October 2018 CC will host and chair this meeting. Future Exec meetings will be diarised.

Julie Bates
Executive Committee Minutes Secretary

The history of Myers Bakers
Brief report on the talk by Michael Myers 19th Set2018
Members of Horncastle  History and Heritage Society and their guests  were thrilled by a real local success story when Michael Myers  of Myers Bakery spoke of the history of their business over four generations.

The story started in 1901 when Michael's Great Grandfather Charles purchased a mill and bakery in Alford was soon to bake the first of their now famous plum loafs. The business prospered but 31 years later his son Lewis appeared to take a side step and bought a store in Southrey. Soon the family returned to their true calling when they purchased the bakery and store in Mareham Le Fen. The business in time was passed to the well remembered Derek Myers  and in 1969 the current bakery in the Bull Ring  was purchased.

Without giving away all the secrets Michael described how their plum loafs are made illustrated by a BBC "Countryfile" film made in Horncastle. The listeners were amazed to hear that today  the apparently small shop employs 36 staff and that  their ubiquitous plum loaves are sold in vast numbers all over the UK with about 50% of orders being placed on- line.The family  business has expanded into other areas to include a deli , a tea shop and interior decoration store all to the great benefit of the Town.

The evening concluded with a free tasting of the Myers' wares including their tea loaf. 
Horncastle History & Heritage Society – Minutes of a Meeting of the Executive  Commitee held Thursday 19th July 2018 at 1415 hours at No. 28 Tudor Park, Horncastle
Present: Mary Silverton (MS) Chairman, Annie Clark (AC), Ruth Addison (RA), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  Apologies: Jean Forgham (JF)  and Chrissie Chapman (CC)
Item 1. Apologies for Absence MS accepted apologies from those members detailed above.
Item 2. Approval of Executive Minutes 12/04/18 and Maters Arising (MA) Minutes of the previous meetng were accepted as an accurate refecton of what took place. 
BW and MS had met with the gentleman from Crawley who’s family were gallery players in St Mary's church in the 18th century.  He brought with him two wind instruments that had belonged to his ancestors as well as a music book.  Unfortunately we do not have facilites to exhibit the instruments which are museum pieces so have asked the church to be custodians of these, we will however retain the music book within our archives.  
They also met with a gentleman from the South of England who has a lots of family connectons with Horncastle, partcularly with the pubs of Horncastle.  He had a lot of notes and documentaton relatng to the navigaton of the canals which he has kindly donated to our archives. 
Both were very interestng and enjoyable meetngs resultng in additonal material for our archives.
 There were no additonal matters arising other than those already covered on the agenda for this meetng.
Item 3. orrespondence MS advised there had been little correspondence.  We had applied to HTC  for a grant to help with leafets and the Blue Plaque unveiling event and MS had received a cheuque for 200 which had covered a great deal of the costs for which we are very grateful.  The only other correspondence was from EMACHS, an organisaton we are members of, simply to advise of a proposed database and their postponed AGM.
Item 4. Financial Report (RA) RA advised the current balance is 27,607.78.  She then announced that she is resigning as Treasurer as she feels she is not able to carry out this role properly, not living in Horncastle, and is basically doing book-keeping.  This came as quite a bombshell in view of other items on the agenda (notably Item 13).  RA agreed she would be happy to maintain the books on a regular basis and provide reports for the Executve meetngs if she was unable to attend the meetngs for the immediate future but felt that bank statements should go to MS for the time being as she currently holds the cheque book – it not being practcal for RA to hold the cheque book owing to her locaton outside Horncastle.  Ideally the Treasurer needs to be based in Horncastle and have both the cheuue book and bank statements in order to be able to reconcile the statements as these are received.  RA did agree to sort out the paperwork for Gift Aid.
Item 5. Planning Report (MH) MH read his report out to the meetng and gave an update on current planning applicatons.  A copy of his report and that from the previous meetng to follow.  Apologies for not sending this sooner but MH had not been able to prepare the previous report for circulaton prior to going on holiday.  
Items of note were that the former health centre had now been demolished and the foundatons removed.  One of the conditons had been that an archaeologist had to be on site during this period but very little had been found, only small samples of Victorian pottery, no Roman artefacts!
MH noted that the planning applicaton for 7 Market llace had been refused and MH would write to express our disappointment.  He would write separately to raise concerns of signage displayed at some shops, partcularly some which are bright orange, and all agreed that the Jewellery shop grills looked so much better compared to how the property looked before and were unable to understand why they have been told to remove these.
Item 6. Membership Report (  ) CC was unable to attend the meeting but had been keeping the Executive Group up-to-date on the current status of renewals.  We were able to identfy those lapsed members who had indicated they would not be renewing their membership, mainly as they were moving away from the area, and these would be deleted from our database forthwith in line with current legislaton.  MS will follow up one lapsed member who is under the impression they have renewed their membership by Standing Order but have not shown up on our bank statements.  RA agreed she would provide a list of the dates that people have set for standing orders so this will make it much easier to follow going forward.  
CC had advised prior to the meetng that it is her intenton to stand down as membership secretary at the next AGM so please come forward if you feel you would be able to help with this. As many of our members have now set up Standing Orders for their membership renewal there is not a great deal of work involved, mainly maintaining records and advising the Executve Group of changes to address/email etc to ensure members contnue to receive minutes and noticatons etc.
Item 7. Feedback from Annie Dixon eient and any proposals for future publicity MS advised that the Annie Dixon event had gone very well with only one negatve comment that the Blue llauue was erected on the garden wall rather than the house itself but we have to respect the wishes of the owners of the property and are grateful for them not only giving permission for the plauue but also for ofering the use of their garden for what was a lovely garden party.  Our latron Francis Dymoke performed the unveiling ceremony admirably and presentatons were made to Colin Gascoyne and Sally Bryce-Gordyne as well as the latron.  A very big thank you to all those who helped with preparaton – erectng maruuees etc and baking lovely scones and meringues and to those that helped on the day serving teas and making sure everyone had a lovely afernoon.
Dawn Haywood from The Usher Gallery brought along a miniature of Mary Tennyson painted by Annie Dixon which was beautfully done and admired by all who had the opportunity to see it.  It had been a conditon of The Usher Gallery that we had to cover the cost of Dawn’s expenses for her to be allowed to bring this to the unveiling and we are very grateful to Streph Gascoyne who kindly paid these expenses rather than it come out of our funds.
MS was disappointed that there was no representaton from the Town Council at the event.  She had received very little response to the invitatons she sent though the Mayor, Mayoress and Town Clerk had indicated they would attend but were then unable to do so.  MS will put something in Civic Voice about the Blue llauue.
We had already made the decision to postpone the talk on the Horse Fair planned for 01st November and replace this with the talk on Annie Dixon to coincide with the Blue llauue and, as this talk is only open to members owing to restrictons placed upon us by The Royal Acadamy, it has been agreed to hold this at Watson’s Yard.  The Royal Acadamy have kindly given us access to a good number of pictures of Annie Dixon’s miniatures from the Royal collecton but only with the ‘member only’ restricton so if any of your friends would like to come along to this event then they will need to take out membership in advance of this.
Other suggestons for a Blue Plaque in Horncastle are Connie Lawcock (Sufragette) and Thomas Sulley (Artst).
The only other publicity to note was that HHHS had attended the garden party at The Manor House and a lot of interest was given to the history table which was in stark contrast to the other stalls there.
Item 8. Roman Wall – fundraising and consideraton of use of Society’s account MS was concerned that very few donatons had come in for this project, no donations were made at the garden party event and so far only £243 of the £20k plus needed have been raised and £205 of this has come from us.  TB queried if the Roman Wall was a HHHS project or the Community Centres.  MS felt that money should come into the HHHS bank account but shown separately, speciic for the Roman Wall.  TB felt if we were to be fundraisers that this becomes our project and suggested it should have a separate bank account for the Roman Wall.  The Roman Wall is listed as a natonal monument and its conservaton is important and it is our duty to protect it.  The queston was raised as to who actually owns the wall – BW said it belongs to the diocese.  It was agreed to contact Sheila Jonkers with a view to holding a meeting with all interested partes to find a way forward.  Both TB and RA said they would attend. 
Item 9. Towns Armistce celebratons – role of Society and  allocaton of work iniolied MS volunteered to loan two reference books for this event and as a result of this we now only need to put up the time line used previously and create eleven slides showing pictures of those who we found afer the book was published.  Help will be needed on the evening of Friday 9th November to put up the tme line, please advise if you are able to give some itme to help with this.
Item 10. Christmas Event Update MS has not yet received the Christmas menu from the Lord Rodney and no other updates at this tme.
Item 11.   WI Visit 1st July BW advised the meetng that the visit by Retford WI History Group went well, all enjoyed their visit and made a very generous donaton of £100 to the Society.  They have also invited us to visit them in the future which may be worth giving some thought to for future visits.
Item 12. Proposed visit October
Some discussion took place as to whether we should carry on with the proposed visit to Heckington windmill owing to the fact that the top of the windmill is closed and the tea Rooms are no longer accessible.  A suggeston was made that in view of the popularity of the talk given by the IBBC on Wednesday evening, as well as the RAF being very topical at the moment, that we should perhaps visit the IBBC in October and maybe visit Heckington some point in the future.  All in attendance at the meetng agreed with this suggeston.
Item 13. Preparatons for replacement of  Chairman
MS is deinitely standing down as Chairman and will do so from September.  She feels we should agree that whoever takes on the role of Chairman now and going forward should only hold the positon for five years which will ensure that new energy and ideas are brought in to invigorate the Society.  She is happy to contnue working with the archives and looking afer the website, she is even happy to take on the role of Treasurer once she has stepped down but the fact remains that afer the August meetng we will no longer have a Chairman.  All members are urgently requested to give some thought to taking up this role – MS is happy to chat with anyone to allay any fears they may have about what is involved and, if wanted, give advice and guidance but she is equally happy to just step back and leave the new Chairman to run the Society their own way.  There is no requirement to do things simply because this is what we have always done and whoever takes on this role will have the freedom to expand and grow the Society how they see it.  If nobody does come forward then we will NOT have a Chairman afer the next meetng in August and therefore unknown how long the Society will be able to contnue so can only hope that at least one of our growing membership will see it to take on this role.
Item 14. Any Other Matters
MS advised that Dr Ellin had given his time free of charge to give us an insight to the IBBC on Wednesday evening and we raised £20.7 in donatons for the IBBC from those in attendance and the Committee agreed up to make this up to a total of £60 from the Society. 
Item 15. Date of Next Meetng – 30th August 2018
 
Julie Bates Executive Commitee  Minutes Secretary
INTERNATIONAL BOMBER COMMAND CENTRE
Talk by Dr Dan Ellin on the IBCC
Dr Ellin gave an extremely interesting talk to the Society on 18th July 2018 about the content of the Centre and the research done in order to bring it all together.
 Minutes of a Meeting of the Executive  Commitee held Thursday 7th June 2018 at 1415 hours at No. 28 Tudor Park, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW),  Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  Apologies: Chrissie Chapman (CC) and Ruth Addison (RA) 
 
Item 1. Apologies for Absence MS accepted apologies from those members detailed above.
 
Item 2. Approval of Executive Minutes 12/04/18 and Maters Arising (MA) Minutes of the previous meetng were accepted as an accurate refecton of what took place.  There were no matters arising other than those already covered on the agenda for this meetng.
 
Item 3. Correspondence MS advised there had been a number of contacts made via the website and that she and BW would be meetng with a gentleman from the South of England on Saturday who has a lot of informaton on the canals.  Also a gentleman from Crawley has been in touch who’s family originate from Horncastle.  He advised that in the 18th century his family were gallery players in St Mary's church before the organ was installed.  He will be visitng the area, bringing with him an instrument used in the 18th century, and has arranged to meet with MS.
 
Item 4. Financial Report (RA) RA was unable to attend the meetng but advised there had been no change since the AGM.
 
Item 5. Planning Report (MH) MH read his report out to the meetng and gave an update on current planning applicatons.  A copy of his report to follow.
  
Item 6. Membership Report (  ) CC was unable to attend the meetng but had discussed the current situaton with MS who advised that whilst a lot of people have renewed their membership there is stll a number of people that have not yet renewed, many of which have indicated it is their intenton to do so but have not yet paid their subscriptons.  It was agreed to write to those who have not yet renewed giving them the opportunity to do so before we are obliged under the new data protecton legislaton to remove their details from our database.
 
Item 7. Feedback from AGM and fnancial queries MS confirmed that Marilyn Hieatt had stood down at the AGM owing to her many other commitments.  The Executve Group fully understand her need to stand down and expressed their thanks for all her hard work over the years.   
MS had met with RA to discuss points raised at the AGM.  RA is going to show monies generated from organised talks/meetngs separately going forward.  It was noted that membership fees barely cover insurance costs and that there are costs involved with the meetngs such as room hire/covering speakers expenses etc.  It was therefore agreed that we will contnue to make the reduced charge to members at meetngs this year and, if there is a substantal excess generated, will review this at the next AGM.
RA agreed to complete the necessary Gif Aid paperwork and explained that as the Society do not hold any assets then there was not a requirement to produce a separate balance sheet adding that her husband, a qualified accountant, had checked over the informaton produced for the AGM.  The financial report had also been audited prior to the AGM by Richard Darcy who has taken over the role of Independent Examiner and confirmed that the role of Independent Examiner has to be changed every three years.
As there were no volunteers to take on the role of Chairman or Vice-Chair the Committee agreed to approach an Executve Member to take on the role of Vice-Chair.  MS has carried out the role of Chairman for a number of years and is becoming increasingly busy looking afer the archives and there is now a real need to have a Vice-Chair to shadow her and have the ability to take over in an emergency.
 
Item 8. Implementing change of Trustees and additonal signatories for cheques. MS has amended the list of Trustees and registered her husband Graham Silverton as a Trustee on the Charites website who have kindly sent him a welcome pack outlining the responsibilites of a Trustee and confirms there are no confict of interest issues.
It was confirmed that TB would contnue as a signatory and that JB, JF and Ashleigh Bird have also been added as signatories.
 
Item 9. President and Patron – scope etc. MS will add TB as President on the headed notepaper.  TB will contnue to attend Executve meetings and help out where he can.
 
Item 10. Annie Dixon Plaque, proposals for unieiling MS has ordered the blue plaque and a date has been set for unveiling this on Saturday 14th July at 2.30 pm.  MS has applied for a grant from the Council towards cost for the unveiling and afernoon tea and will be sending out invitatons to members as well as a number of others such as Official Patrons, Town Council, Town Clerks, Mayor and District Councils.  There will be a strict RSVP for 1st July.
It was proposed that our Patron should be asked to do the honours and unveil the plaque on the day but a volunteer is needed to oversee the catering arrangements.  The proposal is to keep this quite simple such as tea, cofee, Prosecco, sof drinks, scones and raspberries with cream – meringues would be a most welcome additon if Sally can be persuaded to make these.  Volunteers are needed to make scones as well as to help out on the day serving drinks etc! 
BW will loan a boiler and agreed to ask the Community Centre if we can loan their large tea pots, cups and saucers.  It was agreed to obtain plastc cups, wine glasses and paper plates to reduce the amount of washing up etc – MS will get these.  
MS has a small marquee and it was suggested that this should be put up in the garden the day before the event.  It was also agreed there should be a meetng the week before the event to confirm who would be doing what, also agreed that those helping on the day itself should arrive for 12.30.
 
Item 11.   Preparatons for  coffee Evening and Bomber  Command meeting Keith Sellars is arranging a raffle for the Coffee Evening, Wednesday 13th June, 7.30 pm at Watson’s Yard.
MS has contacted Dr Dan Ellin again and is waiting for him to get back to her to agree arrangements for his talk on setng up Bomber Command at Lincoln scheduled for 18th July at the Admiral Rodney.
 
Item 12. Christmas Event Update.
MS confirmed that she had booked a Lincolnshire Folk Group last year and would get back in touch with them to confirm there are no issues with the booking made for 7th December.  The Admiral Rodney will send their Christmas menu as soon as this is available and it was agreed that if their room was available and the menu was a reasonable cost it would be preferable to trying to organise our own catering allowing all to relax and enjoy the evening.  It was unsure if we had already made a reservaton for the Community Centre and MS would check this.
 
Item 13. WI Visit 1st July
Retford WI will visit on 1st July, a number of 30 visitors are expected and will meet in the market place at 10.30.  HHHS members will be taking them on a walking tour of the town showing them all the places of historical interest.
 
Item 14. Proposed visit October
It was unknown if the top part of Heckington windmill would be open to the public though it should stll be working and this would not detract from our proposed visit and they can provide lunch.  JF has contact details for Heckington windmill from her U3A History Group and would contact them to confirm our visit on 17th October.  It was agreed that we would travel by car and meet there rather than try to organise a coach.
Item 15. Any Other Matters.
 
MS had spoken with Paul Scott ree visits and understood that the Church Friends would be holding a garden party at the Manor House on 23rd June.  It would be good to have a History table there and MS will ask Sheila Jonkers if she would feel able to attend.
Heckington Show will be held on 28th and 29th July and SJB would not be attending this year and have asked if we would be interested in this.  Somebody would be needed for both days and MS felt it unlikely anyone would be able to give two consecutve days of their tme and it was agreed to decline this ofer.
MS suggested we might look to obtain a Blue Plaque for David Robinson with a view of erectng this where his family business was based.  All were in agreement to this and BW added we might also consider obtaining a plaque for Henry Lunn.
 
Item 16. Date of Next Meeting – 19th July 2018
 
Julie Bates
Executive Commitee  Minutes Secretary
President appointed
The Society has elected to have a president for the first time.In recognition of his many years of hard work for the Society, Trevor Butterworth MBE was asked and we are pleased to say accepted this position

Town conservation society elects first President.

The recently held Annual General Meeting of Horncastle History and Heritage Society was made significant by the members electing their very first president. Trevor Butterworth has been an active member and officer of the group for as long as most people can remember, a past chairman he has only just relinquished the post of secretary. 

 Trevor Butterworth, President

 Earlier in the year the Society was honoured when Francis Dymoke agreed to become their patron. In her report the Chairman Mary Silverton thanked Trevor and the committee for their support and noted that the past year had been particularly successful with the membership rising from 78 to 95. During the year the Society had found a new home for its archive at Watson’s Yard, West Street thanks to the generosity of the Photographic Society.

The Town archive which is now tended by 8 volunteer members has received major boost project with the receipt of a large quantity of material from the collection of the noted local historian David Robinson. Sadly David a "Town Boy” and a long time supporter of the society died last year. Mary also noted the loss of the long serving treasurer David Platt earlier this year.

As well as the well attended bi-monthly meetings held at the Admiral Rodney the Society had organised a number of activities most notably a trip to Ayscoughee Hall and the Spalding Gentlemen’s Society. The Society will be actively engaged with the Town’s Roman wall project and the Armistice Celebrations in November.

The election of officers resulted in Mary being re-elected as Chairman, Julie Bates, Secretary, Ruth Addison Treasurer and Chrissie Chapman Membership Secretary.

Submitted by Bob Wayne 

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 12th April 2018 at 1415 hours at No. 28 Tudor Park, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Chrissie Chapman (CC), Ruth Addison (RA), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Trevor Butterworth (TB) and Marilyn Hieatt (MH).

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 22/02/18 and Matters Arising (MA)

As JB was on holiday MS had taken notes at the previous meeting but was then unable to type up the formal minutes owing to moving house. Please accept our apologies for the lack of formal minutes but I am sure you will understand the circumstances that led to this. MS produced a brief note of the meeting held 22/02/18 ahead of the meeting (attached) which were accepted as an accurate reflection of what was discussed at the meeting. There were no matters arising from these notes.

Item 3. Correspondence

The Society for Lincolnshire History and Archaeology (SLHA) have produced a leaflet for a forthcoming event entitled ‘Fighting Monks – The Antics of the Knights Templar’, a day conference which will include a computer generated reconstruction of Temple Bruer. This will be held on Saturday 19th May 09.00 – 16.30 hrs at The Banovallum School, Boston Road, Horncastle LN9 6DA. For further information and costs please visit their website www.slha.org.uk or call their office 01522 521337.

The Photographic Society will hold its annual exhibition at Watson’s Yard on 20th, 21st and 22nd April and HHHS members have an open invitation to view the exhibition on the evening of Thursday 19th April at 7pm.

Roman Wall Fund - HHHS had agreed to make a donation previously and MS confirmed that she had sent a cheque for £250. £200 of this from HHHS and £50 previously donated by Ron Pearce for this project.

Tony Trevor has kindly donated a copy of his new book looking at three cinemas (Spilsby, Market Raisen and Horncastle) to HHHS in thanks for our help with archive material.

Item 4. Financial Report (RA)

RA advised the end of year balance (end of March) was £8,475.08 though there were a few cheques that have still not cleared, none of which are for a significant amount. Annual accounts have been prepared and will go to be audited by Richard Darcy on Sunday 15th April. RA pointed out that the accounts were not currently distinguishing between money generated from organised talks and other fund raising such as the Christmas market and it was agreed to do this going forward. Similarly it was agreed to identify income from Grants and other income separately where possible in future. It was acknowledged that a receipt for £200 was missing which related to book binding. MS will try to find this but it was agreed to submit the accounts without it if necessary.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was a change of use to the ground floor of the Punch House from a bar to a retail unit for Age Concern incorporating an access centre and office.

mH will combine this planning report with the report discussed at the previous meeting and this will be circulated in due course.

Item 6. Membership Renewals and Protocols

Membership renewals are now due (as of 1st April) and a letter will be sent out to all members in due course. It was agreed that membership fees would remain at £10 single and £12 family, noting that those who have taken out membership from December 2017 will not need to renew until April 2019 – basically they will receive a few months free membership as it would be impossible to manage renewals on an individual basis thus a fixed membership renewal date. It is hoped that a Standing Order form will also be circulated with the letter which will considerably reduce the amount of administration work connected to those members who agree to making this annual payment automatically directly from their bank account. You will be able to renew your membership at the forthcoming meeting (railway branch lines talk) to be held on18th April, 7.30 at the Admiral Rodney or at the HHHS Annual General Meeting to be held at Watson’s Yard on 16th May.

Item 7. Preparation for AGM and positions on Executive

MS advised the agenda for the AGM on 16th May would mirror that of the previous year but the meeting will be held at Watson’s Yard. It was agreed it would be helpful if a further senior member of the Society was also able to sign cheques as it was difficult if only two people were signatories should one of these be on holiday etc. It was also acknowledged that the list of Trustees needed to be updated as some of those listed are sadly no longer with us.

MS suggested some new roles were also needed, we still need to find somebody with computer expertise and she felt it would be a great asset to have a role of Project Coordinator to keep all the various projects running smoothly. In addition she hoped somebody might volunteer to take on the role of Vice Chair of Executive to take on running of meetings in her absence to cover for holidays etc. These roles will be discussed at the AGM with an overview of what is required for each role. BW proposed that TB be offered the role of Honorary President of the Society at the AGM, a non-executive role, in recognition of all his efforts and hard work over the years. There was unanimous agreement to this proposal.

Item 8. Updates on shed at Watson’s Yard, Annie Dixon Plaque and Mareham Memories

Shed at Watson’s Yard: MS was keen to progress this before the Photographic Society Exhibition as they will need to use some of the HHHS rooms which are currently housing the shed in boxes! BW apologised for not getting this done sooner owing to the particularly bad weather over the winter and it was agreed to progress this on Monday 16th April. MS would contact others who had offered to help build the shed and arrange for them to meet at BW’s home at 09.00. mH advised he has another diary commitment but would be free to help from 11.30 onwards. mH to ensure he gives BW the key in advance.

Annie Dixon Plaque: MS advised that this was progressing very well and she circulated the first draft of the leaflet outlining the achievements of Annie Dixon. Whilst the draft leaflet showed a drawing of Annie Dixon Colin Gascoyne has since located a photograph of her and is currently in the process of obtaining a copy of this from the National Records. Once finalised the leaflets will be printed and made available via the library and other tourist outlets. It was felt worth having a thousand leaflets printed as the cost is likely to be only marginally more than having 500 printed.

Three quotes have been received for the Blue Plaque, these being £360, £300 and £196 from a company in Derby – a draft design was circulated at the meeting for approval. There does not appear to be anything to distinguish the difference in these plaques to warrant the vast difference in cost, all being made of aluminium with raised lettering and it was agreed to go with the company in Derby and also agreed that this would be fully funded by HHHS. Conservation Planning Permission has been obtained and permission has been given by Sally Bryce-Gordyne to erect the sign on her property. Sally has also kindly offered the use of her garden for the unveiling ceremony (date still to be agreed but hope for a date during the summer months).

Annie Dixon exhibited 220 miniature portraits during her lifetime, mostly in the National Portrait Gallery and the Royal Collection, and worked all over Europe including Sandringham for Queen Victoria. All in all this has been a very exciting project to work on with lots of other organisations freely giving advice and access to historical documents.

Mareham Memories: Helen Huthwaite has done a wonderful job collating and coordinating information in order to produce a booklet but MS has not yet had time to look at costs etc.

Item 9. Feedback on Holmleigh presentation and suggestions for other subjects

The Holmleigh presentation went really well with complimentary feedback received from those that remember life at Holmleigh and congratulations were given to all involved in putting this together.

It was suggested that CC and MS could perhaps do something on Annie Dixon and it was agreed the 21st November 2018 meeting slot would work well for this and we could move the Horse Fair topic to early 2019. The National Portrait Gallery have given HHHS access to slides of Annie Dixon’s works and these are currently being put onto a PowerPoint presentation. MS pointed out that this meeting would need to be a members only event owing to copyright laws as HHHS only have permission to use these slides for their own use and not for general public display/ publication.

Item 10. Proposals for speakers and outings, Christmas etc

The group discussed possible topics for meetings in 2019. MS advised these are usually January, March, May (AGM), July, September and November. Suggestions made were:-

The Horse Fair talk early in the year as moved from November 2018

Ken Argent – talk about evacuees

Len Sutton - RAF

Alan Stennett - 100 years of farming

BW suggested a talk on ‘Horncastle 50 years ago’ a ‘then and now’ as this was within living memory for many and could generate a lot of interest. If this took place around August it would tie in nicely with the gala and could also encompass the walking race. MS said it would need to be held in July or September to tie in with the meeting dates adding ideally it would need a team of six people to break it up, for example one talk on businesses, one on recreation, one on crime and Lincolnshire murders, one on schools etc.

Proposed visit to Heckington Windmill – BW had heard that more dry rot had been found in the windmill so it was unlikely the top part of the windmill would be open to the public though it should still be working. It was agreed that this would not detract from our proposed visit.

Coffee evenings – it was agreed that informal coffee evenings could be held every other month at Watson’s Yard probably starting in June.

Item 11. Any Other Matters

David Lawrence had been working on designs for a small conservation area off The Wong. The idea had been for Pig Pens with life size silhouettes of pigs in a similar style to the Horse silhouettes in Horncastle. However, on inspection of the site it was discovered to be in a very poor condition. Though the weighing scales themselves were not too bad, the pavement needs re-laying, walls repairing, etc, and he has estimated that the cost could be anywhere between £5 – 20K. Whilst it was felt this was a worthwhile project and would drastically improve the area it was agreed to put this on hold for the time being whilst funding is investigated.

Roman Wall – MS, Sheila Jonkers and Dr Ian Marsham had met to discuss the report on the condition of the wall compiled by Dr David Watt, Chartered Surveyor. In historical terms this wall is amongst the most important structures in the country and has been on the at risk list for many years but conditions over the winter have made matters even more urgent. A public meeting will be held at the Community Centre on Sunday 28th April at 2pm to discuss the urgent work required and how this could be funded – a copy of the document with further information and format of the meeting has been circulated to members.

Armistice Celebrations – events went well with a display of WW1 artefacts on the Friday evening. MS advised that a further memorial has been found after production of the book so she has produced a document to include all those missed by the book. This will be kept at Watson’s Yard available for viewing.

Item 12. Date of Next Meeting – 24th May 2018

Julie Bates

Executive Committee Minutes Secretary

Apologies: Bob Wayne, Julie Bates, Chrissie Chapman, Marilyn Hieat, Ruth Addison

Minutes 11/1/18 – Correct -no matters arising

Correspondence – Cheque for £500 to be presented by Masons on 15th March. WW1 Book presented to Banovallum School and very well received.

Financial Report : End of January £7855.70 in bank. Paymented for shed, plaques and signage to go out.

Planning – See attached report from Michael Hieatt

Revised date for Mike Fowler talk : proposed offer two dates 18th April and 17th October. Check Rodney for availability,

Coffee evening feedback – about 25 attendees for first one and very well received with lively debate.

Asset Transfer from ELDC – discussed briefly and supportive but awaiting more information from internet.

Armistice Celebrations – Mary & Helen attended a meeting and offered assistance. Not expected to have to do too much as seems well in hand and strongly supported by the schools and other groups in the town. Delegated to Helen Huthwaite who will keep us informed. Volunteers will be needed to help on actual weekend which is 11th November.

Holmleigh presentation – Jean & Ann are selecting some memories to be read out. Staff and History now complete.

Outings this year : Nottingham – contact their civic society, Hull, Heckington Windmill, Grimsby Fishing Museum, Chrissie to be asked about Revesby Abbey

Any other business: Retford WI confirms visit 1st July – hereat 10am for 1.5 hours max. Parking available on Industrial estate.

HOLMLEIGH CHILDRENS HOME
Talk on the life and times of the children's home in the town

A fascinating piece of the Town’s recent history is to be  the subject of the Horncastle History and Heritage Society’s  next meeting on Wednesday 21st March 2018.

Holmleigh an all new children’s home on Mareham Road was built in 1934 and over the next 34 years became home to hundreds of children. The thirties was a still a period of recession and poverty, a period with a less developed health service and of course World War ll leaving the authorities with responsibility for homeless children of all ages. 

The presentation will reveal the lifestyle and later careers of the young people. On the face of it the authorities did their best, dividing the site into 11 cottages each one run as a family unit but did the residents’ memories confirm that? The presence of the home obviously impacted on the Town’s facilities and local schools, how well were the young people assimilated into the community?

Everyone is welcome to what will a thoroughly interesting evening to be held at the Admiral Rodney Hotel starting at 7.30pm - Entry Members £2.00, Guests £3.00.

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 11th January 2018 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Marilyn Hieatt (MH), Chrissie Chapman (CC) and Ruth Addison (RA)

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 30/11/17 and Matters Arising (MA)

It was agreed the Minutes were representative of what had been discussed at the previous meeting and no changes were made.
Christmas Market Shop Front – for a number of reasons outside our control it was not possible to project the slide show as planned. Peter Foster was not able to be there to open the shop up and also wanted assurance that somebody would watch over the shop all day. As our stall had been placed in the market square and not in the expected position outside the shop we were unable to give this assurance and took the decision to abandon the slide show.

Item 3. Correspondence

There had been little correspondence over the Christmas period but MS had just received a letter asking for our preference of dates for the 2018 Christmas Market. The dates offered were 2nd or 9th December. All agreed MS should advise 2nd December as being our preferred date though accept that as it will be the majority vote it could still take place on the 9th depending on others.

Item 4. Financial Report (RA)

RA was unable to attend the meeting but advised MS the current balance was £7,803.20. There are no outstanding large bills though some purchases were planned and in the pipeline.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was to build two new houses on the site of the Old Vicarage, Spilsby Road – this was further identified as Martins Yard which is a brownfield site.

The planning report will be circulated in due course.

Item 6. Consideration of membership cards in view of large numbers

CC and MS both agreed that producing membership cards would be quite time consuming and even if produced, not everyone would necessarily remember to take to meetings which could cause further confusion. It was decided the simple solution was to take a printed list of members to meetings (in alphabetical order) and simply tick off those members in attendance. MS asked for a volunteer to do this at the door, as well as taking entrance fees – members to be charged £2, non-members £3. AC agreed to do this on a trial basis at the meeting being held this coming Wednesday evening 17th January which MS felt may well be the busiest meeting of the year. [Post Meeting: Unfortunately it has been necessary to cancel this meeting at short notice owing to ill health of the speaker Mike Fowler. Please accept our apologies for any inconvenience caused].

Item 7. Coffee evening idea (MS)

MS felt that whilst the arranged meetings with speakers (every two months) were enjoyable to both members and non-members, which is evidenced by the number of attendees, she also felt that a number of members missed the opportunity to simply sit and chat informally. She suggested having an informal members only coffee evening once per month at Watson’s Yard in between the other meeting dates with no arranged speakers but perhaps some suggested topics to chat about.

All agreed to a trial run with a number of items on display and TB said he would be happy to take his slides along. There would need to be a small charge for these coffee evenings as per our agreement with the photographic society and agreed £2.50 to cover this along with coffee/ biscuits etc.

Item 8. Christmas Market and Party - feedback

Despite the cold wet weather we made £380 at the Christmas Market (inclusive of sales). Thanks were expressed to all those that gave up their time and froze for the cause!

The Christmas party went quite well and MH had done a fantastic job decorating the room which looked absolutely wonderful – all expressed their thanks to MH for all her hard work. It was felt that the hot buffet had been a bit of a let down and it was agreed that some thought needed to be given to catering at this years event.

MS confirmed that the entertainment was already booked for Christmas 2018 and she had also booked the Community Centre but this need not stop us looking at alternative venues. In the past we have gone to different places of interest but it was acknowledged that many people do not like travelling at night and felt best to stay local to Horncastle. All agreed we do need to look at what we do for catering this year with a suggestion of self catering with just two or three choices.

Item 9. Update on shed at Watson’s Yard (BM & mH) and proposal to buy new cupboard

MS has sent information of the 8 x 10 green and grey metal shed to Gary at the photographic society for their approval - once approval received an order will be placed. MS asked BW and mH if they would jointly take this on as a project and get this installed asap adding that as a result of all the publicity there has been a significant increase in the number of donations of material to the Society and she is rapidly running out of space.

MS would need a confirmed date for erecting the shed in order that she can send out a request for volunteers to help and it was agreed to ask Friskneys if we could possibly have the shed delivered to them in the first instance which would make things easier as space is restricted on the site itself and would also be very difficult to make a delivery to the site – much easier to move in pieces as it is being erected and also much easier to agree on a date to carry out the work once the shed has arrived. TB advised that he had a number of surplus slabs which could be used to improve the height of the base of the shed.

It was agreed that once approval had been received from the photographic society that BW and mH would place the order and arrange the delivery address etc. MS has been receiving various discount emails following her initial enquiries but so far not on the shed we actually want to order but will forward on to mH and BW if such an offer is received in the meantime.

MS advised her intention to order a new cupboard costing £199 for the archives adding that she would be providing a table free of charge which would be large enough to use for small meetings as well as being able to use when sorting archive material.

Item 10. Installation of Plaques for Planters

MS was now in possession of 8 x ‘Provided by Horncastle Town Council’ and 8 x ‘Maintained by HHHS’ plaques but unfortunately the smaller plaques are the wrong way round – they are landscape but should be portrait. These will be redone and once received she asked BW and mH if they felt able to install these, adding that she would be able to source the required adhesive.

Volunteers will be needed to help look after the new planters and MS also needs to find somebody to look after the one that Dorothy does. mH felt anyone volunteering should be advised that they will need to water them regularly adding that MH gets worried when they don’t get watered.

It was noted that the Town Council were now looking after the pump on Boston Road (opposite The Wong). They will put a fence around it and were looking to install a plaque explaining the history of the pump. This and the other pump in Albert Street were originally used to water the horses.

Item 11. Publication of Mareham Le Fen memories

Helen Huthwaite has done a wonderful job collating and coordinating information and MS was looking at costs to produce a small A5 booklet. She has obtained permission from Mareham Le Fen to use pictures from their website to illustrate the booklet and felt it would cost somewhere in the region of £70 to £100 to produce. MS felt it unlikely that costs would be covered but all agreed the booklet should be produced and perhaps ask for donations from those wishing to have a copy.

Item 12. Progress on Projects

Homeleigh Presentation – Work is starting on this but AC expressed concerns as she was really not happy about the prospect of addressing a room full of people adding she is happy to chat informally but not to stand up in front of a room to speak. MS fully understands how she feels and AC was assured this wouldn’t cause a problem.

Blue Plaque – This is progressing quite well with a meeting scheduled for 30th January to discuss the wording for the plaque to honour Annie Dixon.

Design for Pig Pens – David Lawrence is working on designs for MS to take to the Town Council adding that they were looking at life size silhouettes similar to the Horses in Horncastle.

Item 13. Any Other Matters

Lions Visit – We still need to arrange a visit for the Lions as a thank you for all their help during our move. BW felt we should give some thought to the format and to make sure we have enough members to chat to people etc. It was agreed to host this in the archive room and provide beer/wine/nibbles etc. BW advised that the Lions meet every other Wednesday so could have as either an extra evening or as one of the meeting dates.

Horncastle Matters – BW has produced a short piece for the next publication on the history of the Society and the work it does. MS advised BW that the list of events in the advert would need to be updated (removing the ones which have taken place since the last advert was placed) and also BW needs to check that the advert now states that all meetings will now be held at the Admiral Rodney with the exception of the AGM on the 16th May which will still be held at Watson’s Yard.

JB vaguely remembered seeing a request from Antiques Roadshow who were planning to do a special programme on Pioneering Women and were appealing for people to get in touch with stories. JB would try to look up details of this for MS.

TB updated the meeting following his visit to David Platt who has recently been taken seriously ill. All were very sorry to hear of his illness and MS would arrange to send a card on behalf of the Society.

Item 14. Date of Next Meeting – 22nd February 2018

Julie Bates, Executive Committee Minutes Secretary

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 30th November 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

 

Present:           Mary Silverton (MS) Chairman, Ruth Addison (RA) Treasurer, Chrissie Chapman (CC), Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec. 

Apologies:       Marilyn Hieatt (MH)

Item 1.             Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 19/10/17 and Matters Arising (MA)

It was agreed the Minutes represented a reasonably true record of what took place other than a minor change to Item 14 – the name William Brown should read ‘John Brown’. 

Horncastle Matters – BW had got some very good coverage in the November issue and it was agreed to continue to support this publication.  Agreed that BW would produce an overview of the society for inclusion in the next issue.

 

Annie Dixon – work on the proposed Blue Plaque is progressing.

Mareham-le-Fen – Annie Duncan was no longer able to progress with this but new member Helen H
uthwaite has not only kindly agreed to do this but has already completed it – so quickly that MS had to admit she had not yet had the chance to look at it.

 

CC advised that despite her attempts to make contact, there were still two members that had not renewed their membership - It was agreed to remove these members from the distribution list.  MS added there are some other members who still hadn’t paid their membership fees, despite saying they will do so every time she sees them.  She is however confident they will pay their fees eventually.

MS advised that Graham’s father had passed away and amongst his personal effects is a cache of railway books (some of them quite valuable) and DVDs.  These will be put on sale at the Railway Talk, 17th January 2018.

 

HHHS had been invited to Louth Civic Centre to celebrate their 50th birthday.  MS and Graham attended and were made extremely welcome.

 

Item 3.             Correspondence

Flora Murrary Award – sadly we didn’t win this, it was won by the Holbeach Cemetery Chapel Trust.

 

The cheque donation from the Masons has now been banked – we still need to arrange a date for their visit.

 

MS advised that Robert Pendell (RP) had made a donation of books to the archive, some of which are quite valuable.  Of particular interest is a book by T Kime from Revesby set in the late 1800s and one by Douglas Lamming on Horncastle in the 1920s.  We could not afford to pay for these and it was agreed by all that RP should be given Honourable Membership in view of his kind donation.

Item 4.             Financial Report (RA)

RA advised the balance at the end of October was £7,255.10.  MS asked if anything had been done yet on Gift Aid.  RA advised nothing had been done yet but this can be back dated for up to four years and would be done in due course.

Item 5.  Planning Report including proposals for The Wong (mH)

mH read his report out to the meeting and was also able to circulate architectural drawings in relation to an application to convert the former dry cleaners to a residential property along with the space above the dress agency (3 flats in total).  It was agreed that the Society should question and seek clarity on the provision of car parking in relation to this application as the car parking shown on the plans is private parking for shop owners.  Another concern was that 3 flats would generate 6 wheelie bins and we would like to see provision made in the plans to accommodate these as not only is there insufficient space in the alleyway for these but they would also be unsightly.   

There had been an application made to register The Wong as a brownfield site for up to 12 houses.  It was agreed that the Society would not condone anything more than 6 houses adding that the conservation area should be used for/retained as a community asset. 

The planning report will be circulated in due course.

Item 6. Consideration of venue for meetings due to H & S concerns

MS advised that the last two meetings had been very popular and as a consequence the meeting room was seriously overcrowded.  So, whilst there is a lovely atmosphere at Watson’s Yard, consideration has to be given to future meetings.   We have some very good talks coming up which are likely to attract a lot of interest, as thus MS felt there were three possible options:- 

1) Limit to members only – but the drawback from this is that we will not attract new members

2) Hire space at the Community Centre – We would only need a room for 6 days per year and this would stop the Community Centre from taking on regular bookings

3) Return to the Admiral Rodney – MS has checked the availability for all the meeting dates with exception to the AGM which will continue to be held at Watson’s Yard and confirms the room is available and being held temporarily but there will be a charge of £30. 

MS pointed out that we had introduced the charge £2 members, £3 non-members as per the agreement with the Photographic Society for use of their room (£2 per head up to £50) and felt they should be told they will not miss out on their £50 but we need to move the meetings on H & S grounds. 

 All agreed that returning to the Admiral Rodney would be the best option for all meetings this year except the AGM.  The situation will be reviewed yearly. MS will confirm the dates with the Admiral Rodney. 

Item 7.             Victorian Christmas Market - update 

BW and TB both agreed the loan of tarpaulins and clips/clamps needed for the stalls.  MS advised that both Jim and Graham would now be there to help put the stalls together.   MS asked RA if she would be able to put together a float for each stall, the Chocolate Tombola requiring around £20 in £1 coins, the other stall requiring a little more and a mixture of coins and notes.  A reminder for anyone wishing to donate chocolate for the tombola – this needs to be with MS/AC before next Thursday at the latest.

Peter Foster had offered us an empty shop front for us to project a slide show to be watched through the shop window.  Ian Marshman is compiling a slide show of approximately 15-20 minutes long to be shown on a loop but neither he nor MS could work out how to project this into the shop window, the only obvious way was to project onto the back wall of the shop.  MS has therefore approached Robinsons to ask if we could loan a very large TV in order to play the slide show in the shop window.  She was told we could loan a TV in principal, providing it was still available, and that she should call into the shop on Wednesday 6th December to check this.  Unfortunately MS now needs to attend a funeral so AC will call into the shop on her behalf – fingers crossed the TV is still available as we don’t currently have a Plan B!

Jim, Graham, BW and TB to set up on the day.  TB is available to help on a stall up until 12.00 with RA.  AC is free to help in the morning also – Chris Bates had offered to help out on the day and MS asked that he help during the afternoon.


Item 8.             Christmas Event – numbers and final organisation

MS confirmed 23 people were coming to the event, a little less than hoped for.  MH is organising the decorations and setting up the tables, BW will open up for her at her preferred time.  CC advised she would be available to help in the afternoon – CC to arrange with MH. 

MS will bring along some background music and advised that she had been able to obtain a book of John Brown’s poems from the internet.  JF had agreed to recite one of the poems and MS planned to recite an extract from one of his more famous poems ‘Ned and Sally’.  BW was asked if he would recite ‘What’s O’Clock’.  It was agreed this would be done between the main course and desert for a bit of fun.

Item 9.             Update on shed at Watson’s Yard

mH advised that the general view was to go for the larger sized shed and confirmed that this would fit with the door on the end as you approach it but, from his research into costings, the green and grey metal shed 8 x 10  does not include flooring.  With the addition of costs for flooring along with other miscellaneous items needed it was likely that costs could be in the region of £554 and he was conscious that we had said no more than £500.  As it would cost £400 for the considerably smaller 6 x 8 shed it was agreed best to go ahead with the larger shed but MS will first send details on to the Photographic Society as a courtesy  – MS has been receiving various discount emails following her initial enquiries so will forward these to mH as it may also be possible to bring the cost down marginally.   

Item 10.           Report on visit to Duxford WW1 information and proposals for 2018

MS was unable to attend the WW1 Planning 2018 event held on 20th November at the Imperial War Museum, Duxford which had been set up to inform and give help and advice on planning events, resources available etc.  BW was able to attend and provided a written report for the meeting (to be circulated with minutes). 

MS has spoken with Julian Millington, Chair of the British Legion who advised her that they are planning a lot of events.  They are holding a service on the morning of 11 November and are trying to encourage people to go back to Stanhope Hall after the service.  MS wondered if we could perhaps pair up with them rather than try to do something separate and perhaps enlarge/blow up existing banners to give something of interest to those attending.  MS advised there were 115 Horncastle soldiers to commemorate, possibly 120 as another 5 names have been found but still to confirm.

Item 11.           Proposed visit by Retford Historical Society - guides

The proposed date for the proposed visit is Sunday 1st July 2018 and MS asked for volunteers to take them on a walk of the town.  BW volunteered and would also ask Paul Scott.  MS will find out more details asap.  It was uncertain if the SJB Centre would be needed. 

 

Item 12.           Plaques for planters - decision

MS had emailed the Executive Group asking for their opinion on the number of plaques per planter owing to costs and it was agreed to only put plaques on two sides of the planters rather than four.

Item 13.           Progress on projects: Homeleigh presentation

MS was mindful that we need to get on with organising this after Christmas.  Initial thoughts were that there should be a screen display but it would be better if we could have some human intervention.  One suggestion was to do it like and interview covering the topics History/ Memories/What Life Was Like.  Will see how this evolves after Christmas.

Item 14.           Any Other Matters

BW queried if it was worthwhile him producing reports for the local newspapers as the last two following the a Dymoke and Swynford Talks hadn’t been used and wondered if it was best just to stick to Horncastle Matters.  MS pointed out that a lot of copy finds its way onto the newspaper websites even if it isn’t published in the paper, however both MS and JF had seen something in this weeks Horncastle News.

Item 15.           Date of Next Meeting – 11th January 2018                                                              

 

 

MIKE FOWLER - RAILWAY BRANCH LINES INCLUDING HORNCASTLE
The return of well known Railway enthusiast, Mike, continuing his account of the railways of the Eastern part of Lincolnshire.

Following his extremely popular talk last year, Mike has now completed some more studies of the branch lines including Horncastle and will be talking about them at the meeting on the 18th April 2018 at the Admiral Rodney Hotel at 7.30pm

He will again have some displays of his signs and books.

The Society also has a large number of railway books and  DVD's recently donated to the Society which will be available for sale on the night.  Some date back to the 19040's, so remember to bring your wallets!!

Talk by Francis Dymoke 20th September 2017
A talk about the hereditary Champions of England and the Dymoke Family history

A Champion Tale.

One of the principle aims of the Horncastle History and Heritage Society is to connect members with the history that happened quite literally on their doorstep in this part of Lincolnshire.

The speaker at last Wednesday’s meeting held at the Society’s new Home at Watson’s Yard was Francis Dymoke whose family have lived at  Scrivelsby from the days of the Norman conquest and have been the sovereign’s champion for 34 generations. Francis started by stressing that although the title of Sovereign’s Champion is attached to the holding of the Scrivelsby Estate the actual appointment is only made at a coronation. Francis’s father Col John Dymoke became Queen’s Champion when he took part in  the coronation of Queen  Elisabeth ll. At a future coronation Francis will have to offer his services and if accepted would almost certainly become  King’s Champion.

Should Francis become his family’s 35th Champion his contribution to the ceremony is unlikely to equal that of his illustrious forbear Henry Dymoke who entered the banquet at Westminster Hall that followed George lV’s coronation wearing a gleaming  suit of armour riding on a white charger to throw down his gauntlet 4 times as a  challenge to anyone who disputed the King’s position.

In the lively question and answer session that followed almost inevitably the first question was could Francis ride a horse? Hopes were expressed by members that we may see this tradition revived at a future coronation.

We are proud to report that Francis Dymoke agreed at the meeting to become a patron of the society thus emphasising again the strong links between the Dymoke family and the town of Horncastle. 

 

Francis DymokeThe gauntlet used by Henry Dymoke and one of the gold cups presented to Champions by the Monarch are shown in this photo of Francis Dymoke and the chairman, Mary Silverton.

Executive meeting 7th Sept 2017
Notes on Executive meeting

  Notes on a Meeting of the Executive Committee held on                                       

Thursday, 7th Sept 2017 at 1415 hours at No. 4 Low Toynton Close, 

Present:          Mary Silverton (MS) Chairman, Annie Clark (AC),   Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB),  Ruth Addison – Treasurer

Apologies:      Bob Wayne, Jean Forgham, Chrissie Chapman, Julie Bates

Item 1.                        Apologies for Absence

Ms accepted apologies from those members detailed above and apologised for the change of date of the meeting. MS also took notes which would not form strict minutes.

Item 2.                        Approval of Executive Minutes 13/7/17 & Matters Arising (MA)

Under Financial Matters it was pointed out that the figure given was the bank balance and not what had been received this year.  It was then agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item of those Minutes (Planters)  a request had been sent to Town Council for permission to put signs on the planters. Awaiting a response.  Also under item 9 - WiFi at Watsons School- a neighbouring property had offered ‘piggybacking’ but not successful.  Computer advisor says no harm if updated periodically at home.

Item 3.                        Correspondence

a)      Great War Book – Governors of Bannovallum School have requested that a copy is presented to the school.  To be arranged.

b)      Retford History & Archeological Society have requested a guided walk around the town. Agreed.

c)      Lincolnshire Day – 1st October. Invitation to attend.  Unfortunately not enough people available to attend.

d)      St Mary’s information boards and development of Community Centre garden – About 5 of our members have volunteered to assist.

e)      Donations to Archives – More from David Robinson’s collection to pick up. Donation of TV, VHS & DVD Players, a collection of negatives of Horncastle news photographer.

Item 4.                        Financial Report

The Treasurer reported that there was £7129 in the account. Insurance for the archives has been checked and it was agreed to increase the contents cover for any site up to £3000. Ruth will also check coverage of school premises as per requirements of agreement.

An invoice of £35 has just been paid for an update of the Society’s crest to incorporate HHHS rather than Civic Society.

Item 5.                        Publicity Campaigns

Chris Bates has produced a press release about the funding for the Roman Wall and the work the survey hopes to achieve. It is also intended to release some publicity about the planters, but photographs will now be delayed until Springtime.  Chris will assist on regular press releases to maintain a high profile for the Society.

Item 6.                        Heritage Open Day

Ruth provided an update.  All seems to be in place and bookings for the Police Station tour are being received with just a few places remaining.  Members have volunteered their services and the event is now fully covered.

Item 7.                        Agreement with Photographic Society

The Photographic Society had produced an agreement for the use of Watson’s Infant School by HHHS. The Chairman and Secretary had perused it and Patrick Cordingly had advised on the legal implications.  A few amendments had been made and agreed with the Photographic Society.

The Executive Committee agreed to the signing of this agreement by the Chairman and Secretary.

Item 8             Planning Report

mH presented his very detailed and informative report to the other members who agreed to query the use of fencing at  3 Cagthorpe and decided not to query the repeated refusals on 7 West Street. A copy of the Planning Report is attached for member’s consideration. Comment was again made about the dangerous condition of the property at Overton’s corner and MS agreed to take this to the ‘Horncastle Matters’ meeting. It has an adverse effect on the town’s image.

Item 9.                        Proposal to site a shed at Watson’s Yard

The Photographic Society uses the room where the archives are kept as a storage room for ladders, etc. it is proposed to offer them a shed in the yard for storage of cleaning and old materials, etc. which will free up more space for the archives.  An enquiry has been made to ELDC to see if Planning permission is necessary, but no response received. The Executive agree to MS pursuing this project with an initial estimate of £500. It was noted that the shed would not belong to the Society.

Item 10.          Update on visit to Ayscoughfee Hall & Spalding Gentlemens’ Society

37 names have been received for this trip.  Just a few vacancies if required.

Item 11.          Christmas Event – Entertainment

MS apologised that she had not taken this forward despite Members providing her with suggestions.                

Item 12.          Progress on Projects

David Lawrence is beginning to look at various animals for the cattle pens.

It is hoped to increase sales at the Christmas Market and help is required on marketing our goods and deciding what can be sold etc.

 

Item 13.          Any Other Matters

MS will ask for help to do a clean up at Watsons prior to the next meeting as it is a bit dusty.

All Executive members agreed to investigate Annie Dixon’s achievements with a view to erecting a blue plaque.

The visit to South Ormsby Hall organised by Chrissie had been a great success.  In its present state it very much represents a Lincolnshire Gentleman’s residence.

Members were reminded to look at the website which usually carries reports on visits and events etc.

Item 14.          Date of Next Meeting – 12th October 2017

            Meeting ended at 4.00 pm.

Mary Silverton

 

    Planning Report Sept 2017 see Planning Section

 

 

 

 

                     

 

 

  

Executive meeting 13th July 2017
Minutes of Executive meeting
Minutes of a Meeting of the Executive Committee held 
Thursday 13th July 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC),   Bob Wayne (BW), Trevor Butterworth (TB) and Julie Bates (JB) Minutes Sec.  
Ruth Addison – Treasurer attended briefly at the start of the meeting to hand over documents but was not able to stay for the meeting.
Apologies: Michael Hieatt (mH), Marilyn Hieatt (MH) 

Item 1. Apologies for Absence
MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 01/06/17 and Matters Arising (MA)
It was agreed the Minutes represented a reasonably true record of what took place.  MS said under MA at Item 3 of those Minutes (Harold Willson Blue Plaque) she had located the house but was only able to find a little information on Harold Willson and questioned if he was sufficiently notable to be awarded a blue plaque.  It was agreed not to pursue this further.   CC asked about James Searles a boxer/bare knuckle fighter from Horncastle.  MS had a lot of information on this individual who was born here in the 1820’s but most boxing events took place in Liverpool or America and felt he didn’t warrant a blue plaque locally.  Also under MA at Item 3 CC had visited the site but was unable to locate the pillbox.  BW explained were it was, within the Mill field, adding it was in an unusual place as it appeared to face away from the roads.  CC had spoken with a contact at Heritage England who advises pillboxes are very difficult to list and would have to be of a very rare design for national listing but that it was probably possible to list locally.  MS asked CC to make a note in the archive that this group had investigated and agreed not to progress any further as the pillbox was not of any great historical value.

MA Item 6 (Archive Open Day) – despite the fact nobody won the quiz, the event had been a great success. A lot of interest was shown raising our profile with the addition of receiving donations and new members.

MA Item 12 (Roman Wall and Planters) – MS was liaising with Chris Bates on raising awareness of these projects.

Item 3. Correspondence
MS had received a letter with reference to Horncastle Christmas Market which is to be held on Sunday 10th December asking if we would like a stall.  The theme will be a Victorian Christmas Market and we have been asked if we could dress up in Victorian outfits.  There will be a thousand event booklets printed and cost of advertising is £20 half page, £40 full page.  Prizes will also be awarded for a number of categories including best stall/best shop window etc.  In order to make use of empty shop premises we have been asked if it would be possible for us to project slide shows of old Horncastle etc so we may need a few volunteers to help to man this.  Ideas were welcomed on what we could do to raise money on the day.  Previous years we have run a chocolate tombola which we will continue to do as this is easy to organise.  It was agreed we would need at least one stall, perhaps even have two – one for the tombola, the other for sales.

MS had received a letter from the Town Council thanking us for all our efforts in relation to the planters.

MS produced a newspaper cutting in relation to windows on a house in West Street . Our complaint about use of UPVC windows appears to have been supported by the Conservation Officer and the permission to use them was a mistake.

‘Who do you think you are’ - The Australian version of the program have been in touch in relation to an antique dealer in Horncastle around 1920/1926.  MS, Colin Gascoyne & Paul Scott managed to find quite a bit of information however this has now been put on hold by the program for at least a year.

Item 4. Financial Report & Membership Renewal
Accounts have now been signed off and formerly audited.  MS confirmed we had received a total of £7,038.79 from the start of this financial year.  MS advised that she had applied to the Town Council to provide funding for additional signage, storage and the cost of binding two books. She is happy to advise that we have received a cheque for the full amount requested £350.  We have also been given a donation of £50 from a lady that had requested help writing a book.  Despite the fact we were unable to help her write the book, she made the donation to thank us for the help we were able to give her.  David Lawrence has also made a donation of £10 as he was unable to make one of the events.

Membership renewal – CC raised some issues around Standing Orders which were out of date and had caused some confusion but it was agreed to let these continue for the time being.

Item 5. Planning Report
 MH was not able to attend the meeting but a report would be circulated in due course.  

 
Item 6. Feedback on Archive Open Day

 We received fifteen feedback forms from the Archive Open Day, most of these were very positive with the odd negative comments about how things were displayed – this was specifically in relation to somebody in a wheelchair who had difficulty reading some of the information.  There were also some comments made that the slide show was too fast not allowing time to see photographs before moving to the next slide.  Only one small group of people had an issue with paying to come into the event and chose not to do so, nobody else seemed to have an issue with paying and the event brought in much welcomed funds.  Thanks were expressed to all those that had given their time to make this event such a success.

Item 7. Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
 MS advised that the visit to Ayscouffee Hall would be in the morning and the Spalding Gentlemen’s Society at 14.00 hrs on Wednesday 25th October.  There is no charge for either venue, both relying upon donations, however the Gentlemen’s Society recommend a donation of £5. The bus will cost approx £10 per person and MS will now start to take bookings for this event. 

Item 8. Christmas Event - Entertainment
 All were asked for ideas for suitable entertainment for our Christmas event on Friday 8th December.  CC mentioned a group she had seen previously by the name of ‘Pie Powder’ that dress up in Victorian costume and sing songs from the Victorian era, some of them funny.  JF agreed to contact Richard Darcy to find out details for two acts previously used for U3A events, one a group telling humorous stories and singing, the other a lady that talked about the history of pantomime.  MS asked if all can find out details for the next meeting and also to liaise in the meantime.  She asked if everyone was happy that we ask Sue to provide a finger buffet again – everyone in favour of this and BW to ask Sue if she is able to do this at the same cost of £10 per head.

Item 9. Progress on Projects and New Proposals
Calendar – MS apologised as she has not been able to progress this any further.

Planter Plaques – MS feels that we should pay for these as the Town Council have provided the flower tubs.  She advised that there will be a small plaque on each of the four sides of the tubs which she felt should show the Town Crest.  There is also a longer plaque for each side and suggests that on two sides the plaque should read ‘Provided by the Town Council’ and the other two sides should read ‘Maintained by Horncastle History & Heritage Society’.  Whilst wishing to offer the work of engraving these plaques to a local company, we have been waiting quite some time for a quote from Sprint Signs.  TB will have a quiet word with them and suggest if a quote is not forthcoming we may need to look elsewhere.  JB added that her husband may have contacts for a company that engrave plaques.

Wifi Connection – There is no wifi and no telephone points in the new archive premises and this is needed in order to back-up our information to the ‘Cloud’ and also for system updates.  Having looked at wifi systems in the locality all are password protected so MS contacted QEGS this being quite a strong signal, asking if it would be possible for us to have limited access to their wifi simply for the purpose of back-ups etc.  They responded saying they couldn’t allow this on security grounds. Richard Downer lives quite close to the archive centre and BW agreed to ask Richard if it would be possible for us to use his wifi, though he queried how far the wifi range would be.  If he doesn’t have a problem with us using his wifi we could look into getting plug-in boosters to give us a better signal.

Old Cattle Market – BW commented that it would be nice if we could get the pig weighing machine painted up.  David Lawrence is to be asked to design some artwork for this area. 

The pump on Boston Road is looking awful too and could do with some weed killer around there.  BW offered to undertake.  

Item 10   Any Other Matters
Heritage Open Days – CC advised that herself and RA  were available to run these and it was hoped that BW would also be available.  They will have at least two rooms with staff at Chattertons.  MS reminded CC to speak with Chris Bates to promote/publicise the event.

2018 Meeting Dates – MS asked JF to send the dates through to her as it was possible they may need to swap the proposed January and March speakers around.  JF confirmed that speakers have now been booked for all but the July and September meetings.

Buildings at Risk – MS asked BW who keeps the register.  BW suggested Heritage Lincolnshire at Heckington Windmill would be the first point of call.

CC would investigate a future visit to South Ormsby Estate adding they have an excellent website.

MS asked TB to stay on the Executive Committee now that the burden of taking the notes has been lifted.

Item 11. Date of Next Meeting – 31st August 2017
MS suggested the 31st August 2017 at the usual venue.  JF gave her apologies as she would be on holiday. 

Julie Bates
Executive Committee Minutes Secretary

Minutes of a Meeting of the Executive Committee held on Thursday, 1st June 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC), Bob Wayne (BW), Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB) Minutes Sec.
Apologies: Ruth Addison – Treasurer
In Attendance: Julie Bates (JB) Secretary in waiting..!
 
Item 1. Apologies for Absence
                 Ms accepted apologies from those members detailed above and then introduced Julie Bates.
 
Item 2. Approval of Executive Minutes 20/4/17 & Matters Arising (MA)
It was agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item 2 of those Minutes (Planters) our Planters Project team in conjunction with Horncastle Town Council deserved congratulations for securing the four new planters now in place at the junction of West Street and the Lincoln Road.  MS added under MA at Item 6 of those Minutes (Exhibition) the "Voices of the Great War” exhibition at the Stanhope Hall had been a qualified success in that the numbers attending were less than hoped for but otherwise had been well worth putting on.
 
Item 3. Correspondence
MS had received a letter referring to a Harold Alan Wilson who was born in 1885 and lived at 22, The Becks and was an Olympic competitor and winner in the 1908 games and the suggestion was a suitable recognition might be considered.   Discussed and agreed that subject to further investigation a Blue Plaque commemorating Wilson’s achievements might be in order.   MS to research and report back.   MS had received another letter from a David Pullin regarding the alleged WW2 pillbox on land off the Langton road near the old Mill suggesting the HHH consider it suitable as a historic project?   BW said this concrete edifice was probably put up by a local builder and appeared to be a common Type 22 construction and was situated on private land.  MH interjected  "Do we really need to investigate/preserve this?” but after some discussion it was agreed CC & BW would investigate further and report back.
 
Item 4. Financial Report & Membership Renewal
In the absence of the Treasurer, MS said the only changes from the previous meeting were an additional £600 coming in with an anticipated £102 going out!  As to membership renewals – there were still a few members yet to renew their subscriptions.  Secs. Note – could this possibly be you, dear reader?
 
Item 5. Planning Report
MH presented his very detailed and informative report to the other members who concurred unanimously with the many and various actions MH had taken on the Society’s behalf.   Copies of the last two Planning Reports are attached for member’s consideration.
Item 6. Display of Archives – 17th June.  Volunteers, Publicity & Catering

MS reminded members this event will be held in the Community Centre from 10.00 am until 4.00pm with an entrance fee of £2.50 to include tea/coffee & biscuits.    Catering to be arranged by AC.    MS will be preparing a quiz for attendees to enter.  BW to ask Paul Scott if we could have the loan of a projector to show our DVDs.    MS said we also need equipment to play the Mini-discs of peoples recorded memories.   If any member can help with these requirements – contact MS.
 
Item 7. Update of the Heritage Open Day (HOD)
CC said an initial meeting of interested parties had been arranged but it was a bit early to go into details and indicated a HOD project team meeting would take place in July.
 
Item 8. Report on Archive move, parking, costs involved & possible funding
MS said the move into the Horncastle Photographic Society’s (HPS) premises had been a dampening experience (it rained – heavily!) but completed successfully thanks to a good team effort.   MS added it was now much easier to carry out Archive work.    Parking for attendees at HHH meetings has been arranged with Mr Eric Young of Friskneys to use the area adjacent to Friskneys showroom (LHS). Mr Young has requested we provide him with a list of meeting dates in order Friskneys are aware of who is using this area. MS said the move to the HPS had been at no financial cost to the HHH.   MS will be applying to HTC for funding to cover certain Archive related expenses, e.g. book binding, storage and filing. Letter of thanks to be sent to the Admiral Rodney and SJB.
 
Item 9. AGM – Feedback and points raised.
MS said it had been a good AGM with encouraging member participation despite there being 23 apologies from members with previous commitments.  MS said regarding involving local schools with HHH related projects, her previous attempts had yet to bear fruit – mainly because of difficulties in integrating with the schools already overloaded curriculums and schedules.   The point about not having too many projects on the go at any one time was accepted; however the calendar project was still ongoing as was the need to record memories of Horncastle from the older generation before those memories passed on with them..! MS said Paul Scott had "rescued” old copies of the Horncastle News that Johnson Press was about to discard.  He will now Liaise with MS to get these copies scanned for incorporation into our Archives.
 
Item 10   Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
MS aid a preliminary booking had been made for a 40 seater coach on the 25th Oct at a cost of £255.00.
 
Item 11. Christmas Event – Entertainment
CC confirmed the venue had been booked for the 8th December.   A debate ensued as to the desirability of and type of entertainment required.   Any suggestions from potential attendees will be welcomed!

Item 12. Progress on Projects and New Proposals
MS said the Roman Wall Preservation Project has almost been a "One Woman Show” under the enthusiastic and even forceful pursuance by Sheila Jonkers who has single-handedly secured a £6.5K grant!   MH suggested that Plaques are placed on the planters indicating that the Town Council and HHHS supplied and maintained them.    There are 16 sides.   MS to get quote.
 
Item 13. Any Other Matters
There were none.
 
Item 14. Date of Next Meeting – 13th July 2017
MS suggested the 13th July 2017 at the usual venue and this was enthusiastically agreed!    MS then terminated the meeting at 4.07 pm.


Trevor Butterworth
Executive Committee Minutes Secretary

see Planning section for Planning reports
 



         
 

  

Minutes of a Meeting of the Executive Committee held on Thursday, 20th  April  2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
 
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF)  Michael Hieatt (MH) Planning,                      
Bob Wayne (BW),Annie Clark (AC) Ruth Addison (RA) Treasurer & Trevor Butterworth (TB) Minutes Sec.
Apologies: Marilyn Hieatt & Chrissie Chapman 
 
1. Apologies for Absence
MS accepted apologies from those detailed above.
 
2. Approval of Executive Minutes 10/11/16 & Matters Arising (MA)
These Minutes were agreed as a reasonably true record of what took place.   Under MA from the previous Minutes and at Item 10, MS said painting of the Horse Sculptures was still in the capable hands of Bob Wayne and his fellow Lions Club members who were currently awaiting a "Weather Window of Opportunity” to commence this project.    Regarding the planters, MS said this was under discussion with the Town Council as to cost & size.
 
3. Correspondence
MS said a donation of £50.00 had been received towards the Roman wall from a Member.   MS said the Library had for disposal copies of the Parish Magazine going back many years; MS will collect them.   MS said the Town Council had asked who "owns” the HHH/Civic Society logo?    Discussed and concluded not "owned” by anybody.   MS said EMACHS was becoming very pro-active and do we need to advise the wider membership.  Discussed and agreed MS to exercise discretion regarding advising members.   MS said she had been approached regarding a (supposed) war-time pill box off Langton Lane.  BW agreed to investigate.  
 
4. Financial Report 
RA said she had nearly reconciled the Income & Expenditure accounts and would have this completed in time for the AGM.   Meanwhile RA advised there had been some £6,467.00 in the Bank at the end of March with an indicated surplus of some £1,600.00
 
5. Planning Report from Mr M Hieatt
MH gave a a very comprehensive report on planning issues to the meeting.    See the attached report or if not attached will be forwarded when received.
                           
6. Exhibition "Voices of the Great War – Volunteers, Publicity, and Catering etc.Etc.
MS said the Stanhope Hall had been booked for Sunday, 30th April, 10.00 am – 4.pm and volunteers will be required to both make cakes and also operate the tea/coffee facility.   Entry will be free but donations very welcome!    CC & JF undertook to organise the tea bar rota and TB undertook the collection of display items from the Lincolnshire Museum of Life on Friday, 26th March and return same on Tuesday, 2nd April.  Member’s cake-making skills will be appreciated!   Volunteers are requested to contact MS.                                           

7. Progress on Search for New Premises for our Archive Material.
MS said she had sent out several letters to various organisations and the Horncastle Photographic Society (HPS) had responded favourably and negotiations are currently under way with them regarding use of their premises down Watsons Yard off West Street.   Further details will be revealed (hopefully positively!) at the AGM.
 
8. Annual General Meeting – Agenda and Positions Vacant
MS reminded members it would be held at the Admiral Rodney Hotel on Wednesday, 17th May at 7.30 pm.   MS asked if all current Executive Committee members were willing to stand again for next year.  TB said his domestic situation had already resulted in resigning from other local organisations and if there was a volunteer to take on the Secretarial role he wouldn’t be reluctant to give way!  MS said the Executive Committee really needed a Marketing Member – preferably a computer literate one who was savvy with the various internet media sites.   RA said we really need a list of all members willing to help - rather than just the regular few.     RA added a fund-raising member would be useful if the HHH is to continue expanding its role regarding projects and events.   MS said all the above to be raised at the AGM.
 
9. Approval for booking of Community Centre for Civic Day & Proposals for Displays.
MS said a provisional booking of the Community Centre had been made for the 17th June – Civic Day in order the HHH might display Archive Material.   Tea/coffee and biscuits available, no entrance fee but donations accepted.   10.00 am until 4.00 pm.    Volunteers will be welcome..!    Discussed and agreed but needs advertising in good time.
 
10. Proposed venue for a visit in October.
MS said she was suggesting Spalding Gentlemen’s Club and the gardens at Ayscoughee Hall on the 17th October was a good-value "double” event.   Discussed and agreed to visit the gardens in the morning followed by lunch at the Hall and the Club in the afternoon.    Coach to depart Horncastle at 0930 hours.
 
11. Christmas Event – Community Centre booking
MS proposed using the Community Centre on the 8th December for this annual event.   Agreed.   MS asked if any entertainment would be appropriate.   Debated and RA volunteered to investigate the availability of local and low-cost talent.
 
12. Progress on Projects.
MS said replacement planters were still awaiting a Town Council decision.   The Information Board project needed reconsidering in view of the current Town Clerks resignation.    Sculpture painting awaiting BW and his loins.    Updating of Archive material still ongoing.   Roman Wall – Sheila Jonkers is attending a fund-raising course prior to seeking funds for the proposed work on the wall !
13. Any Other Matters
JF said the programme of future events/speakers was almost complete.   MS said the Flood Defence visit organised by MH was very successful.
 
14. Date of Next Meeting
The next Executive Committee meeting will be held on Thursday, 1st June at 2.15pm at the Chairman’s residence.

Trevor Butterworth                        
Minutes Secretary
                     



Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the 12th January 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Marilyn Hieatt (MH), Bob Wayne (BW), Ruth Addison (RA), Michael Hieatt (MH) Planning & Trevor Butterworth (TB) Minutes Sec.
Apologies: Chrissie Chapman (CC)
 
Item 1. Apologies for Absence
MS accepted apologies from those detailed above.
 
Item 2. Approval of Executive Minutes 10/11/16 & Matters Arising
These Minutes were agreed as a reasonably true record of what took place. Under Matters Arising MS said the "Voices of the Great War” exhibition material included some 25 pop-up banners, Quizzes and various other related items and all at no charge to interested parties! Unless, of course we might be using them to sell things! We would also have to collect and return these items. A short debate agreed we should take advantage of this offer and plan for a March/April date. As for the Christmas Fair and the Christmas Meal, all agreed both were a great success.
 
Item 3. Correspondence
MS said there is now an EMACHS website available which renders expensive hard copy access obsolete for those interested and that ELDC now has a Visitors Link available on its website. MS has the details.
 
Item 4. Financial Report
RA said the CCLA account had now been closed but "difficulties” had been experienced with the bank regard signatories to the new mandate. Until these difficulties have been resolved it will be necessary for MS to retain the cheque and paying-in books.
 
Item 5. Planning Report from Mr M Hieatt
See attached report - in Planning section of website.
 
Item 6. Heritage Weekend 2017 - Progress
MS said the group had met on the 6th December and good progress had been made. Next meeting of the group is scheduled for the 27th January
 
Item 7. Arrangements and Publicity for the Meeting on the 18th January.
MS expressed disquiet regarding the apparent lack of posters distributed and said there are posters available in the SJB Centre if members could assist with this requirement. MS said a copy of the poster had already been emailed to all members but we needed to attract non-members as well.

Item 8. Consideration of comment to ELDC regarding its apparent change of policy with respect to UPVC windows in the Conservation Area.
MH said ELDC appear to be making decisions on individual cases rather than adhering to an unequivocal policy regarding UPVC windows. MS said we need ELDC to clarify the situation. MH agreed to write to ELDC seeking such clarification.
 
Item 9. Progress on Roman Wall Conservation
MS read out the report from Sheila Jonkers. See attached Report or will be forwarded later.
 
Item 10. Replacement of Planters on West Street
MH said there is now the possibility/probability of Horncastle Town Council funding being made available for new planters!
 
Item 11. Proposed Entry for the Flora Murray Award
MS said this is an SLHA award and last year we had put forward the horse sculptures. After some debate it was agreed to put forward the WW1 book this year
 
Item 12. Repainting of the Horse Statues
MS said there is a need to resolve how these statues should be preserved and there are widely different proposals from our two "in-house” experts. BW (expert No.1) said the statues are made of mild steel and will eventually continue to rust if left untreated and he advocated a degree of de-rusting be carried out followed by re-painting; however David Birchall (expert No.2) believed the best solution was to uplift the statues, have them shot-blasted and then powder coated before replacement. After some debate it was agreed that although the uplifting proposal had long-term merits it would be very expensive and therefore a proposal by RA, seconded by TB to opt for re-paining this year was carried unanimously with the proviso this subject be reviewed in twelve months time.
 
Item 13. Progress on Projects
MS said there will be a meeting next week with the HTC Clerk regarding the proposed notice boards.
 
Item 14. Any Other Relevant Matters
MS said the annual Heckington Show is always well attended and we now have an opportunity to have a presence at the next event on the 29th/30th July this year. The cost will be £25.00 . Debated and agreed.
 
Item 15. Date of Next Meeting
It was agreed the next Executive Committee Meeting would be held on the 2nd March 2017 at No. 4 Low Toynton Close. Commencing at 2.15pm.
 
Trevor Butterworth
Minutes Secretary

Meeting Dates

Proposed Dates of meetings for  2019. All meetings except the AGM will be held at, The Admiral Rodney Hotel, North Street unless otherwise stated.

 2019

 16th January

RECOVERING ROMAN HORNCASTLE

Dr Ian Marshman

Note: This talk replaces 'The Larks & Lawlessness of the Horse Fair'. 

 20th March

Mike Fowler - Lincolnshire Railways

5th May 

AGM - to be held at Watson's School, West Street

17th July 

Archeology of the Lincoln Bypass

 Ruben Lopez Catalan

18th Sept 

Evacuees and their Memorial

Ken Argent 

20th Nov 

50 Years of Horncastle

Members' recollections 

6th Dec

Christmas Celebrations

Subject to availability